Administrative Secretary-Confidential

An Equal Opportunity Employer and a Drug-Free Workplace

Invites your interest for the position of

ADMINISTRATIVE SECRETARY- CONFIDENTIAL

$5128 - $7004 Monthly

The County of Monterey Health Department exists to enhance promote and protect Monterey County individuals families communities and environment. The Department accomplishes this through an array of programs and services focused on population-based prevention strategies direct service delivery of primary care and behavioral health services enforcement of regulations and systems change and policy development efforts through its 10 organized division branches and units.

The County of Monterey Health Department Administration Bureau is seeking qualified promotional applicants to fill an Administrative Secretary-Confidential vacancy which supports Executive Staff in the Administration Bureau specifically the Director of Health Services and Assistant Director of Health Services.

Under direction the incumbent performs a wide variety of administrative and secretarial duties which require a substantial degree of autonomy. Using discretion the incumbent monitors the supervisors day-to-day activities and schedules. The incumbent exercises considerable judgment in committing the supervisors time; clears conflicts arranges travel itineraries reservations; and arranges appropriate meeting and conference accommodations to properly receive guests. Using discretion the incumbent monitors the Director and Assistant Health Directors of Healths day-to-day activities.

This is a Promotional Only recruitment; open only to current regular Monterey County employees and former employees whose names currently appear on a Recall List.

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans preference points for this recruitment. To learn more about the eligibility requirements and the process be sure to read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flyer.

• Assists in the preparation of departmental agenda items for presentation to Board of Supervisors.
• Using discretion monitors supervisors day-to-day activities and schedules. Exercises considerable judgments in committing the supervisors time; clears conflicts; arranges travel itineraries and makes reservations. Arranges appropriate meeting and conference accommodations to properly receive guests.
• May act as departmental personnel liaison performing support duties relative to recruitment benefits administration and personnel transactions.
• Sets priorities researches compiles and organizes information for supervisors use in completing reports special projects etc; follows up on projects initiated by supervisor to assure their completion.
• Acts in a liaison capacity between the supervisor his staff and representatives from other departments agencies and the public in situations often involving problem solving or discussion and persuasion to gain concurrence and cooperation.
• Supervises other clerical and/or secretarial staff trains other employees in departmental procedures and processes. Develops recommends and implements changes in procedures aimed at greater effectiveness and efficiency.
• Screens office visitors phone calls and correspondence establishes priorities and refers to appropriate staff member.
• Assembles agendas prepares meeting files records and transcribes minutes of meetings commissions or committees.
• Prepares correspondence either independently or from written copy transcription or brief instructions.
• Organizes and maintains files and records.
• May assist in preparation of the annual budget; keep compile and interpret budget expenditure information. May monitor grant programs maintaining all appropriate files and assuring compliance with all grant requirements

To view the complete job description please visit the Monterey County website: Administrative Secretary- Confidential

THE SUCCESSFUL CANDIDATE

Will have a proven track record demonstrating the following knowledge skills and abilities:

Thorough Knowledge of:

• Correct grammar rules of punctuation and spelling
• Proper format for business correspondence and form
• Filing systems including indexing and cross-reference methods
• Complex bookkeeping and record keeping methods
• Office management and organizational methods

Skill and Ability to:

• Research and analyze information gathered in order to compose reports or special projects
• Organize delegate and evaluate the work of subordinate employees
• Analyze evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation
• Establish and maintain constructive and harmonious relationships with department heads elected officials and the general public
• Operate a variety of office equipment such as typewriters Dictaphone calculator and personal computer
• Type a minimum of 50 words per minute

Desirable Qualifications:

• Ability to speak read and write effectively in English and Spanish

Any combination of training education and/or experience which provides the knowledge skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

Experience:

EITHER

Five years of experience performing increasingly responsible clerical duties. Some positions may require experience including lead worker responsibility

OR

Two years in the class of Senior Secretary with Monterey County

CONDITIONS OF EMPLOYMENT:

The required conditions of employment include but are not limited to the following:

• Successfully complete a background check to include fingerprinting.
• Possess and maintain a valid California Class C drivers license or the ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule including evenings weekends holidays and during times of disaster and/or emergency.

BENEFITS:

Monterey County offers an excellent benefits package. Please visit our website to view the Bargaining Unit Z Benefit Summary Sheet. This information is not legally binding nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES:

• As a condition of employment prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment driving record and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary.

APPLICATION AND SELECTION PROCEDURES

Apply On-Line at copy applications may be obtained from and submitted during normal business hours

Monday Friday 8:00 AM - 5:00 PM by contacting:

Monterey County Health Department

Attn: Human Resources Division

1270 Natividad Road

Salinas CA 93906.

Phone: Fax:

The selection process is tentative and applicants will be notified if changes are made. To assess applicants possession of required qualifications the examination process may include an oral examination pre-examination exercises performance examination and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application

• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered; Resumes cover letters letters of interest and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses (i.e. surviving spouses of veterans spouses of totally disabled veterans and spouses of active-duty service members) and awards veterans preference points for this recruitment. To obtain a Veterans and Eligible Military Spouse Preference Application please visit the Human Resources website or click on the following link: Click Here to View the Veterans and Eligible Military Spouse Preference Application

To apply for veterans preference points veterans or eligible military spouses must complete and email a Veterans and Eligible Military Spouse Preference Application with supporting documentation of their eligibility by the final filing deadline of Sunday June 21 2026 at 11:59 PM (PST) to

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION