Executive Special Assistant

Koniag Professional Services LLC a Koniag Government Services company is seeking an Executive Special Assistant to support KPS and our government customer in Washington DC. We offer competitive compensation and an extraordinary benefits package including health dental and vision insurance 401K with company matching flexible spending accounts paid holidays three weeks paid time off and expert-level Special Assistant position provides strategic support directly to CESERs senior executive leadership in advancing the offices critical national security mission. CESER addresses emerging threats to Americas energy infrastructure while protecting reliable energy flow requiring sophisticated coordination with department leaders energy sector stakeholders White House officials congressional staff and international partners. This role leads the development and coordination of executive-level strategic initiatives serving as a key liaison with Senior Leaders across various management and operational areas. The position demands exceptional strategic thinking advanced project management capabilities and the ability to manage complex high-visibility portfolios that directly impact national energy security policy and operations while facilitating streamlined coordination and collaboration across diverse stakeholder Responsibilities:Strategic Initiative Leadership:Lead development and coordination of executive-level memos presentations and agendas for special projects and strategic initiativesEnsure technical accuracy and alignment across relevant offices for all executive materialsDrive strategic initiatives by performing in-depth research compiling and summarizing critical informationPrepare detailed reports to directly assist executives in strategic decision-makingExecutive Support and Liaison Functions:Serve as key liaison and collaborator with Senior Leaders across various management and operational areasFacilitate development and execution of high-priority strategic initiativesCollaborate with EAs and relevant staff to ensure comprehensive support for leadership prioritiesProject Portfolio Management:Manage lifecycle of portfolio of special projects from initiation through completionOrganize project meetings and develop clear actionable agendasTrack action items and ensure timely completion with available resourcesProactively identify and escalate potential roadblocks for special projectsPropose solutions to ensure project continuity and successBriefing and Resource Development:Develop and prepare comprehensive briefing books and resource materials for CESER LeadershipEnsure materials are collected and finalized at least 3 business days prior to scheduled meetingsWork collaboratively with administrative staff to coordinate resource compilationMaintain updated tracker of short- and long-term commitments to proactively identify support needsCommunications and Stakeholder Management:Manage communications and reporting related to project status and milestones to relevant stakeholdersInterface with internal and external stakeholders to facilitate streamlined coordinationMaintain professional relationships across multiple organizations and sectorsAnalytical and Research Functions:Conduct basic data analysis to support project-related decision-makingPerform comprehensive research on complex policy and operational issuesSynthesize complex information into executive-level summaries and recommendationsRequired Qualifications:Education:Bachelors degree in Business Organizational Communications Political Science Management Public Administration or related field from an accredited college or universityAdvanced degrees may be substituted for years of experience requiredMasters degree preferred in Public Administration Business Administration Policy Studies or related fieldExperience:Minimum 8 years of total professional experienceAt least 5 years of relevant Government work experienceExtensive experience supporting senior executive leadership in strategic initiative developmentDemonstrated experience managing complex multi-stakeholder projectsExperience coordinating with senior government officials across multiple agenciesTechnical Skills:Proficiency working in MS Windows environmentExpert-level proficiency in MS Office Suite (Word Excel PowerPoint Outlook)Ability to draft Word documents and PowerPoint presentations for federal reviewAdvanced ability to utilize Excel to track and review data and perform analysis for federal useExperience with project management software and methodologiesAdvanced database management and analysis capabilitiesSpecialized Knowledge:Comprehensive understanding of federal executive operations and strategic planning processesKnowledge of energy sector policies cybersecurity frameworks and emergency response proceduresUnderstanding of congressional relations and legislative processesFamiliarity with White House coordination procedures and interagency collaborationKnowledge of federal budget processes and resource allocationStrategic and Analytical Skills:Expert-level strategic thinking and planning capabilitiesAdvanced research and analytical skills for complex policy and operational issuesAbility to synthesize complex information into executive-level briefing materialsDemonstrated capability in stakeholder analysis and relationship managementSkills in risk assessment and mitigation strategy developmentProject Management Expertise:Proven ability to manage enterprise-level projects with multiple stakeholdersExperience coordinating cross-functional teams and complex initiativesDemonstrated success managing competing priorities and tight deadlines simultaneouslyExperience with resource allocation and capacity planningAbility to identify and resolve project roadblocks proactivelyCore Competencies:Demonstrated ability to be self-directed and take initiativeAbility to anticipate and address needs proactivelyProven ability to see complex projects through to completionAbility to follow oral and written directions while exercising independent judgmentExecutive-level organizational and time management skillsApplicable Skills:Strong written and verbal communications skillsAdvanced multitasking capabilitiesComplex problem-solving abilitiesStrategic prioritization of tasksAbility to effectively interact with staff constituents and high-level stakeholdersCommunication and Leadership Skills:Ability to read write understand and communicate fluently in EnglishExceptional written and verbal communication skills for executive audiencesExperience developing strategic communications and executive-level presentationsAbility to represent senior leadership in external meetings and coordinationDiplomatic communication skills for sensitive and complex situationsSecurity Requirements:U.S. citizenship required (or lawfully admitted permanent resident with appropriate immigration documentation)Must pass highest level background investigation for potential access to highly classified informationExperience with executive protection protocols and secure communicationsUnderstanding of operational security (OPSEC) requirements for senior leadershipMust pass background investigation for PIV card accessPreferred Prior Experience:Hill (Congressional) experience with legislative processes and stakeholder managementCorrespondence Management experience with federal agenciesExperience in energy sector cybersecurity or national security fieldsBackground working with White House offices or cabinet-level departmentsInternational affairs or foreign policy coordination experiencePerformance Standards:Successful coordination of complex strategic initiatives with minimal supervisionDelivery of comprehensive briefing materials at least 3 business days prior to scheduled meetingsProactive identification and resolution of potential project roadblocksMaintenance of comprehensive tracking systems for strategic commitments and projectsEffective stakeholder relationship management across government and private sectorsTimely completion of in-depth research and analysis to support executive decision-makingSeamless facilitation of coordination between senior leaders and diverse stakeholder groupsAdditional Requirements for All Positions:Work schedule: Monday-Friday 8:00 AM - 5:30 PM (Eastern Time) excluding federal holidaysMust maintain strict confidentiality and handle sensitive information appropriatelySubject to government quality assurance surveillance and performance monitoringRequired to participate in transition planning activities during contract transitionsMust comply with all DOE security requirements policies and proceduresAvailability for surge supportOur Equal Employment Opportunity PolicyThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race color religion creed ethnicity sex sexual orientation gender or gender identity (except where gender is a bona fide occupational qualification) national origin or ancestry age disability citizenship military/veteran status marital status genetic information or any other characteristic protected by applicable federal state or local law. We are committed to equal employment opportunity in all decisions related to employment promotion wages benefits and all other privileges terms and conditions of company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website please get in touch with Heaven Wood via e-mail by calling to request Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical professional and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers employees and native communities. For more information please Opportunity Employer/Veterans/ Preference in accordance with Public Law 88-352