Administrative Assistant

TEKBERRY OFFERS A $100 payment FOR REFERRALS!

Tekberry is looking for a highly qualified and motivated Administrative Assistant to work on-site with our client a top-tier Fortune 500 electronics manufacturing company. As a W2 employee you will have access to health benefits.

Responsibilities:

1. Procurement & Logistics

• Parts & Inventory Management: Facilitate the ordering of specialized hardware lab components or office supplies. This includes tracking lead times managing vendor relationships and ensuring deliveries reach the correct internal teams.
• CAPEX Administration: Manage the end-to-end Capital Expenditure (CAPEX) approval workflow. Ensure all justification documentation is attached track approvals through the system and flag any delays to meet budget cycles.

2. Global Travel & Expense Management

• Comprehensive Travel Planning: Coordinate complex domestic and international itineraries including flights hotels and ground transportation (e.g. Avis/rental cars). Manage visa requirements and ensure alignment with corporate travel policies.
• Expense Processing: Compile and submit detailed trip expense reports. Verify receipts against corporate card charges and reconcile accounts to ensure timely reimbursement.
• Approval Workflow: Review and route travel requests and expense reports for the broader team ensuring all submissions meet internal audit standards before final sign-off.

3. Executive Operations & Agendas

• Calendar & Agenda Management: Proactively manage calendars to resolve conflicts. Prepare and distribute agendas for staff meetings quarterly business reviews (QBRs) or technical deep dives.
• Meeting Facilitation: Record minutes track action items to completion and ensure the leadership team is fully briefed with necessary pre-read materials.
• Correspondence: Draft and proofread professional communications for internal announcements or external partner coordination.

4. Technical & Team Support

• Project Tracking: Assist in monitoring departmental milestones particularly those involving cross-functional teams like Sales Marketing or Engineering.
• Event Coordination: Organize logistics for team-building events customer visits or presence at industry conferences (e.g. DesignCon).

Qualifications:

• HS Diploma Required. Associates degree or higher preferred
• Complex Itinerary Management: Skill in coordinating multi-city international trips including buffer times for customs ground transport and time zone shifts.
• Expense Compliance: A hawk-eye for detail to ensure all submissions align with corporate audit policies to avoid reimbursement delays.
• Travel Platform Proficiency: Working knowledge of Concur
• Discretion & Diplomacy: Handling sensitive CAPEX requests or travel budgets requires a high level of confidentiality.
• Advanced Excel/Sheets: For tracking part numbers lead times and budget spreadsheets using pivot tables or VLOOKUPs.
• Project Management Tools: Proficiency in Microsoft Project to track team action items from meetings.
• Collaboration Suites: Profiency-level use of Microsoft 365 or Google Workspace (specifically shared calendars and complex document permissions).

We need hard-working reliable employees. Tekberry offers a $100 payment for referrals!

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected categories under all applicable laws.

Tekberry Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job!

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