HR Officer

Creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation.

Human Resource Duties:

• • Draft contracts of employment capture new engagements promotions transfers and terminations on HR systems
  • Review and update HR documents i.e. engagement packs and contracts of employment
  • Compile Salary advance forms timely and send them to finance for payments
  • Participate in disciplinary hearings and interviews and take minutes of the deliberations
  • Manage the Medical scheme and process invoices received from various medical institutions
  • Compile and manage employee time sheets timely
  •           Drive the development of HR strategies goals and objectives and ensure the delivery thereof.
  • Identify opportunities for updating and enhancing HR policies processes and procedures to effect continual improvements in the division.
  • Facilitate adherence to HR policies procedures and relevant legislation.
  • Facilitate the implementation of talent management and succession planning.
  • Assist business to effectively manage headcount.
  • Advise on and Manage employee relations.
  • Build a culture of Performance Management.
  • Proactively identify and pre-empt HR risks within SGS.

       General Administration Duties:

• • Carry out duties at the reception i.e. attend to walk-in clients disseminate circulars and Memos and co-ordinate communication between offices divisions employees and clients
  • Coordinate renewal of Annual Trade Certificates i.e. ZRA. Ndola City Council ZEMA ZPPA Certificate of Incorporation etc.
  • Ensure good record keeping of client and in-house documentation through effective employee filling systems
  • Facilitate document courier from one SGS site to the next
  • Keep records of vehicle service history and ensure that vehicles are serviced timely
  • Compile purchase requisitions receive and stock items and keep records of the same
  • Arrange travel and accommodation for staff travelling i.e. Visa applications and renewals flight bookings employment permits etc.
  • Maintenance of HR equipment in conjunction with IT
  • Supervision of staff responsible for cleaning of office and office surroundings
  • Implement and manage ad hoc projects and duties as may be required and assigned from time to time.
  • Adhere to all quality and safety requirements of the SGS management system.
  • Perform any other reasonable tasks as assigned by direct line manager.

Qualifications :

• • • • •  
• Full Grade 12 School Certificate with Credit or better in English and Mathematics
• Business Administration or Human Resource Management Related Degree

Additional Information :

Experience

At least 2 years experience as a fully-fledged HR Generalist

Paid up Member - Zambia Institute of Human Resource Management

Emotionally mature stress resilient customer focused and well-developed organizational diagnosis skills

Competencies

Well-developed verbal & Written Communication presentation project management report compilation and Interpersonal Skills

Well-developed administrative problem solving planning and organizational skills

High personal and ethical standards

Training in Payroll and Cost Accounting Knowledge

Attention to detail Accuracy and Efficiency

Anticipates issues solves problems Able to make clear decisions and judgements

Ability to build trust respect and confidentiality

Remote Work :

No

Employment Type :

Contract