Operations Assistant (Multiple Positions)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned in Sri Lanka Resident Mission (SLRM) within the South Asia Department (SARD). You will be based at SLRM office in Colombo Sri Lanka.

You will report to designated International Staff and Officer.

Your Role

As an Operations Assistant you will perform administrative duties for SLRM including organizing and maintaining records preparing correspondence and reports assisting in visiting ADB missions and other appropriate functions as required.

You will:

a. Mail / Written Communication / Follow-up

• Ensure that all correspondence and documents are correctly typed copied or printed out and submitted on time in compliance with ADB standards.
• Ensure that all incoming faxes and mail are logged properly distributed and brought to the attention of concerned staff and that outgoing mails/faxes are delivered and dispatched on time.

b. Oral Communication / Coordination

• Provide efficient reception services such as screening incoming telephone calls taking accurate messages dealing with queries from internal/external calls and ensure that these are referred in a timely manner to concerned staff.

c. General / Office Administration and Logistics

• Ensure that office filing system and records are properly maintained and updated in accordance with existing framework for easy retrieval.
• Assist in retrieving files and documents for preparation of reports.
• Ensure that publication articles selected by SLRM officers are properly copied and disseminated to concerned staff. Undertake photocopying and printing tasks.
• Provide logistical assistance to ADB missions.
• Assist in logistic and administrative arrangements related to setting up workshops seminars and conferences organized by SLRM/HQ.
• Perform other duties as required and reflected in the incumbents workplan.

You will need:

• Bachelors degree in business administration or in any other field.
• At least 5 years of relevant work experience; preferably in international agencies.
• Knowledge and understanding of international agencies operational processes and procedures.
• Ability to establish and maintain productive contacts with appropriate officials of host government donor agencies and executing agencies and others.
• Excellent written and verbal communication skills in English.
• Please refer to the link for ADB Competency Framework for TL1.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan (if applicable)
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This opening is a local staff position. It is open only to nationals and permanent residents of Sri Lanka.

This is a fixed term appointment with option to renew initially for a period of up to 3 years or up to the Normal Retirement Date (NRD) whichever comes earlier for the purpose(s) and conditions determined by ADB in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit sufficient funding to cover the renewed period and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However this appointment is not convertible to a regular appointment.

1) Multiple positions at various grades may be filled from this opening.

2) The actual position title and grade will be based on your qualifications experience and job scope that will be assigned to the selected applicants.

About Us

ADB is a leading multilateral development bank supporting inclusive resilient and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together ADB harnesses innovative financial tools and strategic partnerships to transform lives build quality infrastructure and safeguard our planet. Founded in 1966 ADB is headquartered in Manila and owned by 69 members50 from the region.

To view ADB Organizational Chart please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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