VCE Administration Assistant VASS Coordinator

ABOUT US

Camberwell Grammar School is an independent Anglican day school for boys from Pre-Preparatory to Year 12. We aim to give every student in our care the very best possible education in order to prepare them for life beyond school. We are a learning community which encourages staff students past students and parents to involve themselves fully in all aspects of school life and to identify themselves with its values: Learning Respect Integrity Courage and Optimism. We are proud of the warm spirit and sense of community that characterises our school family.

Our School campus is located in the leafy inner east suburb of Canterbury on land originally inhabited by the Wurundjeri People of the Kulin Nation and blends period architecture with exciting contemporary design and state-of-the-art facilities.

ABOUT THE ROLE

We are seeking a passionate and highly organised VCE Administration Assistant / VASS Coordinator to join our Senior School team in a progressive supportive and well-resourced educational environment.

You will be responsible for supporting the effective administration of the Victorian Certificate of Education (VCE) ensuring the accurate management of student data through the Victorian Assessment Software System (VASS). Working closely with the Deputy Head of Senior School VCE Coordinators and teaching staff you will coordinate key aspects of VCE operations including the GAT Year 11 examinations and subject changes VASS data entry and results processing preparation of trial examinations and the maintenance of student records. The role also supports work experience administration processes second language applications and assists in the organisation of significant Senior School events such as the Formal and Valedictory ensuring accuracy compliance and the timely execution of all requirements.

This is a full time fixed term contract position for Terms 2 and 3 2026 inclusive of school holiday periods. To ensure a smooth and comprehensive handover the role will commence on 30 March 2026 and conclude on 2 October 2026.

ABOUT YOU

You are a proactive and detail-oriented administrator who thrives in a dynamic educational environment. You demonstrate sound judgement maintain confidentiality and build positive working relationships with staff students and families. Experience in a secondary school administrative environment is highly regarded particularly where there has been exposure to VCE processes.

Knowledge & Skills

• Demonstrated experience using VASS with a sound understanding of VCAA requirements (or the capacity to quickly develop this knowledge).
• Proficiency in Microsoft Office particularly Excel.
• Experience using TASS or another school management/database system (highly regarded).
• Experience coordinating examinations and assessment processes.
• High-level organisational and time management skills.
• Excellent attention to detail and data accuracy.
• Strong written and verbal communication skills.
• Advanced administrative and data entry skills.
• Ability to manage competing priorities and meet strict deadlines.
• Discretion and professionalism when handling sensitive information.

Qualifications

Current Working with Children Check

Current National Crime Check

WHY JOIN CAMBERWELL GRAMMAR SCHOOL

At Camberwell Grammar School we have a vision of learning which encompasses all aspects of life not just the intellectual but also the social cultural physical and spiritual. Our programs are deliberately structured to educate the whole student not just the mind. We hope to educate committed citizens of the future interested and passionate about the problems facing our world and with the skills necessary to do something about them.

You will play a pivotal role in this vision.

BENEFITS OF WORKING AT CAMBERWELL GRAMMAR

• Professional learning and development opportunities
• Competitive remuneration
• Access to outstanding state of the art facilities
• A progressive supportive and well-resourced educational environment
• A welcoming innovative and passionate team

Applications will be reviewed as they are received and as such the recruitment process may commence immediately.

Applications close: 1 March 2026 at 11.00pm.

NO AGENCIES PLEASE

Child Safety Commitment Statement

Camberwell Grammar School is unwavering in its commitment to the safety and wellbeing of all children and young people in its care. We are dedicated to creating a secure inclusive and respectful environment where every student feels valued respected and empowered to thrive.

Child Safety and Wellbeing Responsibilities

This role involves active participation in maintaining and promoting child safety and wellbeing across all aspects of school life. Your duties and responsibilities include:

Ensuring Safety:

• Actively identify assess and mitigate risks to child safety within the school environment both physical and digital.
• Implement the schools child safety policies and practices to safeguard students from harm.

Fostering Wellbeing:

• Create a positive and inclusive environment that supports the emotional social and academic needs of all students.
• Work collaboratively with students families and colleagues to promote a culture of respect inclusion and safety.

Responding to Concerns:

• Monitor and report any concerns or incidents regarding child safety to the schools Child Safety Officer or designated authority.
• Maintain accurate and confidential records of all child safety concerns or incidents.

Engaging with Diverse Needs:

• Support children from a variety of cultural linguistic and socioeconomic backgrounds.
• Demonstrate an understanding of and commitment to meeting the unique needs of students with disabilities or other specific challenges.

Modelling Ethical Conduct:

• Exhibit professional behaviour that aligns with the schools values and child safety standards.
• Lead by example to foster a culture of trust respect and accountability.

Camberwell Grammar School invites candidates who share our commitment to child safety and wellbeing to contribute to our community and help every student reach their full potential.