Casual Administration Officer Alfred Heart & Lung Program

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne the Mornington Peninsula Koo Wee Rup Bass Coast and Southern Gippsland. We have more than 15 main sites including hospitals centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22000 dedicated staff are focused on providing exceptional equitable and locally connected care through shared expertise compassion and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health Bass Coast Health Gippsland Southern Health Service Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Casual position across three departments with potential for up to 76 hours per fortnight
• Administration Officer Grade 1 (HS1)
• Located at the Alfred
• Salary Packaging via Maxxia is available

About the Alfred Heart & Lung Program

The Alfred Heart and Lung Program is responsible for a range of comprehensive treatments for acute and chronic heart and lung diseases. The Program is structured under three Specialty Medical Departments Cardiology Cardiothoracic and Respiratory Medicine. Our specialist teams offer care for patients across multiple inpatient and specialty clinic settings. Under Cardiology two inpatient wards and a Cardiac Day Procedure Unit and Cardiac Catheter Laboratories are all co-located at The Alfred Hospital. The Alfred Cardiac Catheter Laboratories provide care for patients requiring complex angiography pacemaker or defibrillator insertion electrophysiology cardiac biopsy and right heart catheterization. The Cardiology program provides specialist heart failure cardiac transplantation and ventricular support services with a large outpatient service along with a dedicated Cardiac Investigations unit. Under Respiratory an inpatient ward supports acute care for patients under four large respiratory specialities including adult and paediatric lung transplant general respiratory and sleep studies; cystic fibrosis; and allergy asthma and clinical immunology. A dedicated Respiratory Physiology Department located in The Alfred Hospital provides various lung function spirometry and oxygen assessment services. Respiratory Specialist Clinics offer scheduled medical nursing and allied health services to non-admitted patients with respiratory conditions. The Cardiothoracic Surgery department supports both Respiratory and Cardiology patients with surgical intervention involved in all heart & lung transplantations as well as other complex cardiac respiratory and thoracic surgical procedures.

About the Role

We are looking for a flexible and adaptable administration officer looking for a minimum of 38 hours per fortnight on a casual basis. The administration officer reports to the Administration Supervisor of the relevant work group. As part of the administration team for Heart and Lung Specialty Clinics the administration officer will effectively and efficiently perform a range of administrative reception and clerical tasks to support and assist the day to day function of the clinics and health service. The role is responsible for ensuring that the service provides best customer outcomes and meets both internal and external including government reporting requirements. The administration officer ensures that an approachable responsive and professional service is provided to patients carers and health professionals. Responsibilities may include reception patient enquiries clinic preparation electronic appointment scheduling referral management telephone support and data entry.

Skills and Experience

Desirable

• Sound administrative experience - Hospital environment preferred but not essential
  Personable customer focused approach and commitment to high quality service
• Demonstrated computer proficiency including MS Word MS Outlook
• Understanding of confidentiality and privacy legislation
• Understanding of medical terminology
• Demonstrated ability to plan work flow prioritise and delegate to meet deadlines.

Benefits

• Salary Packaging & Novated Leasing through Maxxia.
• Flexible Heath Insurance coverage through HCF Health Insurance
• On-site car (subject to availability) & bike parking opportunities Deducted Pre-Tax!!
• Fantastic onsite fitness facilities at The Alfred through ProSport Health and Fitness.
• Child Care Services at The Alfred managed by KU Childrens Services

If applicable specify specific requirements that you require in the cover letter or CV.

If you have any questions or wish to know more about the role please contact James White Alfred Heart & Lung Administration Manager on

Applications closing 11pm AEDT Thursday 26th February 2026.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people people with disability and people of all genders sexualities and cultural backgrounds.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application materials please dont hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020 health care workers in Category A or B roles (as determined by the departments risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.