Administrative AssistantSecretary II

Job Title: Administrative Assistant/Secretary II

Location: Canton NY/100% Onsite

Duration: 12 Months

Job Type: Contract

Maximum Submissions per Supplier: 3

Note: Schedule: Full-Time M-F 8am - 5pm. Some OT possible - as approved on an occasional basis. Interview Process: 2 Rounds. First round phone screen. Second round onsite panel interview. One year expected. Possibility of extension based on demand. DOD/ITAR Compliant Required - Candidates must be compliant with DOD/ITAR requirements and be US citizens or nationals. Top 3 Keywords: 1- Project Spend & SAP Reporting 2- Engineering Project Coordination 3- SOP & Controlled Document Management

Top Required Skills:

• Project coordination and administrative support
• Microsoft Office & reporting (Excel PowerPoint Outlook)
• Organizational and stakeholder coordination skills

Must-Have Skills:

• Strong proficiency in Microsoft Word Excel PowerPoint and Outlook
• Experience tracking project spend budgets and reports
• Ability to coordinate meetings calendars and logistics
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines

Nice-to-Have Skills:

• 2 years of experience as an Administrative Assistant or similar role
• Experience supporting engineering manufacturing or plant teams
• Familiarity with SAP or capital project tracking systems
• Experience managing SharePoint Teams or shared collaboration platforms
• Experience supporting audits SOPs and controlled documentation

Key Responsibilities & Duties:

• Maintain and track capital and expense project spend budgets and charge numbers in coordination with Finance
• Prepare analyze and distribute monthly project spend labor and SAP-based reports
• Coordinate purchasing requests parts tracking contractor materials and logistics
• Manage scheduling meetings calendars agendas notes and action-item follow-ups for engineering and plant teams
• Maintain SOPs templates metrics documentation and shared collaboration platforms
• Support onboarding training coordination travel logistics and routine communications for engineering staff

Requirements:

• High School Diploma or GED (minimum required)
• High proficiency with Microsoft Office (Word Excel PowerPoint Outlook)
• Strong organizational skills and attention to detail
• Ability to collaborate effectively with cross-functional stakeholders
• Experience with scheduling tools and managing availability across teams