Administrative Associate ll

Title: Administrative Associate

Pay Rate Range: $35.87/hr
Employment Type: Contract
Estimated End Date: May 01 2026
Schedule: Full-time 1st shift (Monday Friday 8:00 AM 5:00 PM)
Location: Stanford CA 94305 (Hybrid as needed)
Job Code:

Job Overview

Tekberry is seeking a highly organized and detail-oriented Administrative Associate (Administrative Associate 2) to support the Department of Pediatrics Division of Gastroenterology Hepatology and Nutrition at a world-class academic and research institution.

This role provides high-level administrative and operational support to faculty within the Medicine Childrens Health Center for Pediatric IBD and Celiac Disease. The Administrative Associate will support faculty across administrative educational and research activities while also coordinating events managing financial and operational processes and serving as the divisions website and social media content administrator.

This position is critical in enabling faculty to focus on strategic priorities by ensuring operational and administrative functions are managed efficiently accurately and proactively.

As a Tekberry W2 employee you will have access to health benefits including medical dental and vision coverage.

Key Responsibilities

Administrative & Operational Support

• Respond to inquiries and determine appropriate actions; serve as a knowledgeable resource on defined policies and procedures.
• Provide high-level administrative support to faculty applying critical thinking to anticipate needs and resolve issues.
• Handle sensitive and confidential information with discretion and professionalism.
• Serve as a liaison between faculty campus partners staff and external organizations.

Event Seminar & Meeting Coordination

• Plan schedule and coordinate conferences seminars lectures meetings and special events.
• Recommend vendors oversee logistics manage materials production and coordinate internal and external services.
• Support last-minute requests and changing priorities with accuracy and efficiency.

Financial Procurement & Travel Support

• Process and monitor routine financial transactions including researching and resolving discrepancies.
• Process orders obtain vendor quotations and manage office supplies and equipment.
• Arrange travel and manage calendars in compliance with unit university and sponsor policies.

Communications Web & Social Media Support

• Draft and distribute routine communications presentations reports course materials and event documentation.
• Maintain approved content on division websites.
• Curate organize and update content for websites and social media platforms.

Tracking Reporting & Coordination

• Track ongoing administrative tasks deadlines and deliverables.
• Provide regular updates to faculty and leadership as needed.
• Assist with documentation reporting and operational tracking.

Additional Administrative Functions

• Support HR-related transactions such as timecards I-9s or faculty affairs processes as needed.
• Guide and train student or contingent workers including assigning tasks and reviewing work quality.
• Support office moves facilities coordination and health and safety reporting.
• Perform other duties as assigned.

Education & Experience (Required)

• High school diploma and three years of administrative experience or a combination of education and relevant experience.

Knowledge Skills and Abilities (Required)

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and exceptional attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize multi-task and manage competing deadlines.

Desired Qualifications

• Passion for social media and event planning.
• Proficiency with major social media platforms.
• Experience curating content for and maintaining websites.
• Demonstrated ability to exercise good judgment identify problems and seek appropriate resolutions.
• Demonstrated initiative and commitment to completing projects.
• Strong administrative and organizational skills.
• Detail-oriented approach with the ability to meet tight deadlines and handle last-minute requests accurately.

Physical Requirements

• Constantly perform desk-based computer tasks.
• Frequently sit.
• Occasionally stand/walk; reach or work above shoulders; grasp lightly or with fine manipulation; grasp forcefully; use a telephone; sort/file paperwork; lift/carry/push/pull objects up to 10 pounds.
• Rarely twist/bend/stoop/squat or kneel/crawl.

Work Standards

• Demonstrates strong interpersonal skills and the ability to work well with Stanford colleagues clients and external organizations.
• Promotes a culture of safety by demonstrating personal responsibility and communicating safety concerns.
• Complies with all applicable University policies and procedures including those outlined in the Administrative Guide.

Why Tekberry

Tekberry offers a $100 referral bonus for referrals resulting in successful placements.

Tekberry Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected category under applicable laws.

Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

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