Executive Assistant, Senior MGH

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Sr. Administrative Assistant
Monday-Friday 40 hours. On-site.

Wonderful opportunity to provide administrative support to the Center for Nursing Excellence Team which includes professional practice quality & safety research and innovation initiatives!

The ideal candidate will have experience working in a fast-paced constantly evolving environment. A minimum of 5-7 years of administrative assistant experience strong communication skills and experience with Microsoft applications such as Outlook Excel PowerPoint Word and familiar with or ability to learn AI tools.

In this role you will handle scheduling arrange appointments travel meetings including coordinating documents refreshments and resources and conference calls.

Prepares correspondence meeting minutes or executive summaries.
Maintains files and office supplies budget records reconciles and verifies expenses and completes reimbursements.
Work requires some analysis and use of initiative and independent judgment.
Remain knowledgeable of corporate policy.
Often called upon to interpret and communicate executive intent to other employees.
Why Choose Mass General Brigham

The States First Magnet Hospital
Opportunities for growth and development
Full range of benefits included:
Medical Dental and Vision insurance
1. Tuition Reimbursement
Generous paid time off
1. Subsidized MBTA pass (50% discount)

Free parking for nights and weekends
1. Resources for childcare and emergency backup care
Hospital paid retirement plan and tax-sheltered annuity plan
1. Employee Perks - discounts on tickets and passes for everything from ski resorts to museums to sporting events

At Mass General Brigham each of our actions is directed by insight powered by proficiency and motivated by compassion. Patients are our top priority and the way we offer care reflects that priority every day. We aim to establish a healing environment that is safe free of obstacles and grounded in a spirit of exploration.

If you are a hard-working self-starter Mass General Brigham is the place for you. We offer a variety of career paths that support your professional and personal development. Join us in making a difference in the lives of our patients every day!

Job Summary

Specializes in providing administrative and secretarial support to senior executives or chiefs (e.g. Top Leader of divisions Services or administrative units). Responsibilities may include coordination and scheduling correspondence and presentation preparation and travel arrangements. Requires highly proficient/advanced administrative skills.
Does this position require Patient Care No
Essential Functions
Perform secretarial and administrative duties for a senior leader or board member.
-Manage schedule arrange appointments travel meetings including coordinating documents refreshments and resources and conference calls.
-Prepares correspondence meeting minutes or executive summaries.
-Maintains files and office supplies budget records reconciles and verifies expenses and completes reimbursements.
-Work requires some analysis and use of initiative and independent judgment.
-Remain knowledgeable of corporate policy.
-Often called upon to interpret and communicate executive or boards intent to other employees.
-Perform payroll functions for executive team.
-Assists other administrative/executive assistants and may assist with orientation and training of staff.
-May make contacts of a sensitive complex and confidential nature.
-Completes most complex tasks under minimal supervision.

EducationAssociates Degree Related Field of Study required or Bachelors Degree Related Field of Study preferredCan this role accept experience in lieu of a degreeNoLicenses and CredentialsExperienceexperience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years requiredKnowledge Skills and Abilities- Strong technology and MS Office skills Advanced Outlook Word Excel PowerPoint. - Ability to proofread and edit written documents. - Ability to manage more complex phone calls and give more detailed information solving more complex issues as appropriate. - Highly proficient in all communication skills (phone verbal and written). - Ability to handle sensitive information and situations with poise and professionalism. - Strong organizational coordination and judgment skills. - Ability to prioritize effectively. - Ability to problem solve and troubleshoot. - Ability to analyze a situation and determine best course of action within established guidelines. - Basic math knowledge with some knowledge of bookkeeping. - Advanced understanding and use of medical terminology and comprehension of billing and fiscal information. - Ability to demonstrate good leadership skills in a team environment including ability to provide guidance orient train and assist other administrative staff.

Onsite

66 Blossom Street

40

Regular

Day (United States of America)

Pay Range

$27.95 - $40.70/Hourly

Grade

6

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework