Executive Assistant, Senior MGH
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Job Location:
Boston, NH - USA
Hourly Salary:
$ 27 - 40
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Site: The General Hospital Corporation
Monday-Friday 40 hours. On-site.
Wonderful opportunity to provide administrative support to the Center for Nursing Excellence Team which includes professional practice quality & safety research and innovation initiatives!
The ideal candidate will have experience working in a fast-paced constantly evolving environment. A minimum of 5-7 years of administrative assistant experience strong communication skills and experience with Microsoft applications such as Outlook Excel PowerPoint Word and familiar with or ability to learn AI tools.
In this role you will handle scheduling arrange appointments travel meetings including coordinating documents refreshments and resources and conference calls.
Prepares correspondence meeting minutes or executive summaries.
Maintains files and office supplies budget records reconciles and verifies expenses and completes reimbursements.
Work requires some analysis and use of initiative and independent judgment.
Remain knowledgeable of corporate policy.
Often called upon to interpret and communicate executive intent to other employees.
Why Choose Mass General Brigham
The States First Magnet Hospital
Opportunities for growth and development
Full range of benefits included:
Medical Dental and Vision insurance
1. Tuition Reimbursement
Generous paid time off
1. Subsidized MBTA pass (50% discount)
Free parking for nights and weekends
1. Resources for childcare and emergency backup care
Hospital paid retirement plan and tax-sheltered annuity plan
1. Employee Perks - discounts on tickets and passes for everything from ski resorts to museums to sporting events
At Mass General Brigham each of our actions is directed by insight powered by proficiency and motivated by compassion. Patients are our top priority and the way we offer care reflects that priority every day. We aim to establish a healing environment that is safe free of obstacles and grounded in a spirit of exploration.
If you are a hard-working self-starter Mass General Brigham is the place for you. We offer a variety of career paths that support your professional and personal development. Join us in making a difference in the lives of our patients every day!
Does this position require Patient Care No
Essential Functions
Perform secretarial and administrative duties for a senior leader or board member.
-Manage schedule arrange appointments travel meetings including coordinating documents refreshments and resources and conference calls.
-Prepares correspondence meeting minutes or executive summaries.
-Maintains files and office supplies budget records reconciles and verifies expenses and completes reimbursements.
-Work requires some analysis and use of initiative and independent judgment.
-Remain knowledgeable of corporate policy.
-Often called upon to interpret and communicate executive or boards intent to other employees.
-Perform payroll functions for executive team.
-Assists other administrative/executive assistants and may assist with orientation and training of staff.
-May make contacts of a sensitive complex and confidential nature.
-Completes most complex tasks under minimal supervision.EducationAssociates Degree Related Field of Study required or Bachelors Degree Related Field of Study preferredCan this role accept experience in lieu of a degreeNoLicenses and CredentialsExperienceexperience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years requiredKnowledge Skills and Abilities- Strong technology and MS Office skills Advanced Outlook Word Excel PowerPoint. - Ability to proofread and edit written documents. - Ability to manage more complex phone calls and give more detailed information solving more complex issues as appropriate. - Highly proficient in all communication skills (phone verbal and written). - Ability to handle sensitive information and situations with poise and professionalism. - Strong organizational coordination and judgment skills. - Ability to prioritize effectively. - Ability to problem solve and troubleshoot. - Ability to analyze a situation and determine best course of action within established guidelines. - Basic math knowledge with some knowledge of bookkeeping. - Advanced understanding and use of medical terminology and comprehension of billing and fiscal information. - Ability to demonstrate good leadership skills in a team environment including ability to provide guidance orient train and assist other administrative staff.Onsite66 Blossom Street40RegularDay (United States of America)1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Monday-Friday 40 hours. On-site.
Wonderful opportunity to provide administrative support to the Center for Nursing Excellence Team which includes professional practice quality & safety research and innovation initiatives!
The ideal candidate will have experience working in a fast-paced constantly evolving environment. A minimum of 5-7 years of administrative assistant experience strong communication skills and experience with Microsoft applications such as Outlook Excel PowerPoint Word and familiar with or ability to learn AI tools.
In this role you will handle scheduling arrange appointments travel meetings including coordinating documents refreshments and resources and conference calls.
Prepares correspondence meeting minutes or executive summaries.
Maintains files and office supplies budget records reconciles and verifies expenses and completes reimbursements.
Work requires some analysis and use of initiative and independent judgment.
Remain knowledgeable of corporate policy.
Often called upon to interpret and communicate executive intent to other employees.
Why Choose Mass General Brigham
The States First Magnet Hospital
Opportunities for growth and development
Full range of benefits included:
Medical Dental and Vision insurance
1. Tuition Reimbursement
Generous paid time off
1. Subsidized MBTA pass (50% discount)
Free parking for nights and weekends
1. Resources for childcare and emergency backup care
Hospital paid retirement plan and tax-sheltered annuity plan
1. Employee Perks - discounts on tickets and passes for everything from ski resorts to museums to sporting events
At Mass General Brigham each of our actions is directed by insight powered by proficiency and motivated by compassion. Patients are our top priority and the way we offer care reflects that priority every day. We aim to establish a healing environment that is safe free of obstacles and grounded in a spirit of exploration.
If you are a hard-working self-starter Mass General Brigham is the place for you. We offer a variety of career paths that support your professional and personal development. Join us in making a difference in the lives of our patients every day!
Job Summary
Specializes in providing administrative and secretarial support to senior executives or chiefs (e.g. Top Leader of divisions Services or administrative units). Responsibilities may include coordination and scheduling correspondence and presentation preparation and travel arrangements. Requires highly proficient/advanced administrative skills.Does this position require Patient Care No
Essential Functions
Perform secretarial and administrative duties for a senior leader or board member.
-Manage schedule arrange appointments travel meetings including coordinating documents refreshments and resources and conference calls.
-Prepares correspondence meeting minutes or executive summaries.
-Maintains files and office supplies budget records reconciles and verifies expenses and completes reimbursements.
-Work requires some analysis and use of initiative and independent judgment.
-Remain knowledgeable of corporate policy.
-Often called upon to interpret and communicate executive or boards intent to other employees.
-Perform payroll functions for executive team.
-Assists other administrative/executive assistants and may assist with orientation and training of staff.
-May make contacts of a sensitive complex and confidential nature.
-Completes most complex tasks under minimal supervision.
Qualifications
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$27.95 - $40.70/HourlyGrade
6EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
Key Skills
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
