Director, Financial Aid and Scholarships

1. Develops institutional financial aid and scholarship policy philosophy standards and procedures in support of institutional goals and in compliance with applicable regulations.
2. Coordinates and directs the various activities of a designated financial aid office and staff.
3. Provides current updated information about financial aid programs; requirements for financial aid eligibility such as unit requirements academic standing student loan default.
4. Maintains Title IV Participation Agreement with the U.S. Department of Education; submits new programs for approval of funding and ensures compliance with Title IV aid programs.
5. Manages annual budget process; approves and monitors office expenditures; monitors fund balances; maximizes usage of grant funds to prevent over awards.
6. Oversees the processing of institutional and external scholarships including the coordination of the respective committee and applicant eligibility review.
7. Performs need analysis using both institutional and federal methodologies for incoming and returning students and awards institutional and federal grants loans and scholarships.
8. Assists the District staff in compiling data for various reports such as the annual funding application fiscal operations report basic grant report California Guaranteed Student Loan reports and the Cal Grant B and C year-end reports; provides information during audits and official reviews as needed.
9. Supports and actively participates in the colleges major initiatives for process improvement in financial aid and student services; formulates and implements procedures to assure efficient and effective operations workflow and responsive service to applicants.
10. Supervises the evaluation and applications support documents and student need analysis criteria to properly package awards for financial aid.
11. Within District policy and procedures establish standards and award policy and determine eligibility authorizing the prepared packages in compliance with applicable federal and state program regulations and guidelines.
12. Collaborates with IT and third-party servicers to administer technology implementations and enhancements including the financial aid module in the student information system (SIS) as well as federal and state systems digital imaging technology and other applications; oversees annual financial aid and scholarship system set-up.
13. Prepares and maintains department records and files.
14. Coordinates a variety of other departments within the college to assure timely processing of financial aid and to disseminate program information to students and staff concerning financial aid opportunities and procedural requirements.
15. Maintains subject matter expertise in federal state and institutional financial aid regulations; attends and participates in program related conferences and workshops or other meetings concerned with the implementation of federal and state law revising information as necessary to comply with changes.
16. Provides leadership and professional growth opportunities makes employment recommendations trains supervises and evaluates the performance of financial aid staff clerical support and student workers assigned to the area; applies disciplinary measures as appropriate.
17. Organizes compiles prepares and maintains annual and other periodic reports for distribution to District administration and federal and state agencies.
18. Monitors the fee-deferment segment of the financial aid program.
19. Develops and executes the Colleges loan default prevention program; develops handbooks and counseling sessions for loan applicants.
20. Represents the College to other educational institutions external agencies and community organizations.
21. Perform related duties as assigned.

• Current federal state county and institutional laws regulations ordinances and policies concerning financial aid programs and student financial aid office operations.
• Principles of office management staff organization supervision and training.
• Current knowledge of sound effective personnel practices.
• Principles and practices of record-keeping to produce accurate and precise financial aid records and reports income tax and financial statements.
• Counseling and interviewing techniques; organization collection and storage of data.
• Student financial aid packaging Title IV regulations Federal Register Education Code and a Computer System.

• Effectively supervise a complex program of student financial assistance.
• Learn understand and apply laws regulations and procedures uniformly and consistently.
• Read comprehend and apply a wide range of written material having technical legal and policy content.
• Communicate effectively both orally and in writing.
• Plan train direct and coordinate the work of others.
• Communicate effectively and maintain cooperative working relationships with students faculty support staff external agencies and the general public.
• Exercise sound judgment in reviewing and screening applications for grants and loans to determine eligibility.
• Meet schedules for presentation to District administration and outside agencies.
• Organize and maintain records system.

Education/Training:

• Bachelors degree from an accredited institution of higher education with a major in business administration public administration or related field.

• Four (4) years of experience in the interpretation and implementation of state and federal guidelines pertaining to student eligibility of financial aid programs.

• In the absence of a Bachelors degree from an accredited institution of higher education with a major in business administration public administration or related field an Associates degree or completion of sixty (60) semester units from an accredited institution of higher education with a major in business administration public administration or related field and six (6) years of experience in the interpretation and implementation of state and federal guidelines pertaining to student eligibility of financial aid programs is qualifying.

• Possession of an appropriate valid California drivers license.

1. Demonstrated knowledge of federal state county and institutional regulations governing student financial aid programs including Title IV and Education Code as evidenced by at least two years of professional financial aid experience or completion of formal training or certification in financial aid compliance.
2. Minimum of two years of experience performing financial aid record keeping financial documentation review and data management including the accurate collection organization maintenance and auditing of student financial aid records.
3. Minimum of two years of experience applying financial aid packaging processes interpreting Title IV regulations reviewing the Federal Register and utilizing financial aid management systems or student information systems.
4. At least one year of experience supervising coordinating or leading financial aid operations or staff including the consistent application of laws regulations and procedures review of financial aid applications for accuracy and compliance and meeting required internal state and federal reporting deadlines.
5. Demonstrated written and verbal communication skills as evidenced by at least one year of experience providing financial aid counseling conducting interviews delivering training or communicating complex financial aid information to students staff faculty and external agencies.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting; occasionally travel from site to site.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop bend kneel crouch reach and twist; to lift carry push and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing: Hear in the normal audio range with or without correction.

The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College Districts Administrative Procedures and Board Policies.

Forecasted Recruitment Timeline(please note that delays may cause adjustments to this timeline):