Executive Assistant- Hybrid
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Job Location:
Folsom, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Executive Assistant
Job Type: Contract-Hybrid
Duration: 3 months with possible extension
Time: 8 am - 5 pm (M-F)
Location: Folsom NJ 08037
Job Description:
Essential Duties and Responsibilities:
- Manages calendar and scheduling of appointments and meetings expense reporting preparation of presentation materials.
- Applies substantial knowledge in the coordination of sensitive reports and materials (i.e. budgets board materials and highly confidential correspondence).
- Coordinates travel arrangements (hotel/air/car reservations etc.) as needed.
- Prepare code and submit expense reports and other delegated tasks for executives via Workday in a timely manner.
- Provides office support at Mt. Laurel New Jersey location to order/stock supplies manage mail and act as the primary point of contact for internal/external stakeholders.
- Creates presentations and materials in preparation for Board/other meetings.
- Prepares and maintains confidential files statistical records correspondence and other miscellaneous office forms.
- Answers and initiates email and telephone inquiries; refers inquiries to supervisor and other departments as necessary.
- Prepares special reports and summaries as required.
- Performs other administrative duties as directed.
- Perform duties inherent in all supervisory professional and administrative positions. Consistent with all positions in this classification additional projects tasks and/or duties beyond what is outlined here may be assigned as required.
Requirements:
- High School Diploma or GED
- Typically requires 2-4 year of related experience
- Formal education beyond the secondary level (administrative or business) is highly recommended.
- Proven experience effectively interacting with executives to include corporate officers and directors is strongly recommended.
- Demonstrated skills in project management and administrative areas such as typing filing systems office equipment administrative process etc.
- Prior experience working in confidential environment with a professional demeanor is required.
- Knowledge of PC-based applications specifically Outlook Word Excel and Power Point is required and prior experience with Workday preferred.
- Strong organizational skills and detail oriented.
- Experience with Board meeting preparation and interaction with Board of Directors.
- Ability to work independently in a fast paced environment with limited supervision.
- Demonstrated ability to work under time constraints and available as needed.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
