Senior Executive Assistant
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Job Location:
San Francisco, CA - USA
Monthly Salary:
$ 56 - 85
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Executive Assistant to C-Suite Executive
The Role
Zendesk is seeking a proactive high-caliber Executive Assistant to serve as the primary strategic partner to the Chief Legal Officer and her leadership team. This isnt just about managing a calendar; its about acting as an extension of the executive and the department ensuring that time is optimized and priorities are met with precision.
You will serve as a trusted gatekeeper and liaison managing a complex professional life while navigating a fast-paced global tech environment. The ideal candidate is a resourceful problem-solver who anticipates needs before they arise and maintains total discretion.
This is a hybrid role based in our San Francisco/Bay Area headquarters.
Key Responsibilities
1:1 Strategic Support: Act as the primary point of contact for the Executive; coordinate all internal and external communications ensuring the Executive is prepared for every meeting and engagement.
Complex Calendar Management: Own a high-volume ever-changing calendar. Prioritize requests with an understanding of business goals and long-term strategy.
Travel & Logistics: Orchestrate seamless domestic and international travel itineraries including flights lodging ground transportation and detailed agendas.
Executive Liaison: Build strong relationships with other C-Suite offices and Board members to streamline operations and ensure cross-functional alignment.
Project Management: Lead or assist in special projects to assist with high-level organizational initiatives; manage Legal mail and company officer requests.
Event Planning: Conceptualize and execute high-impact leadership offsites and team-building events.
Confidentiality: Handle highly sensitive information (e.g. financials HR matters and strategy) with the utmost integrity and professionalism.
Requirements
Experience: 5 years of administrative experience with at least 2 years supporting a C-Level Executive in a high-growth tech or SaaS environment or a B.S. or B.A. from an accredited university.
Location: Must be based in the Bay Area and available for a hybrid schedule (in-office presence required).
Judgment: Exceptional air traffic control skillsthe ability to multitask and pivot instantly when priorities shift.
Communication: Elite written and verbal communication skills; ability to draft correspondence on behalf of the Executive.
Tech Savvy: Expert-level proficiency in Google Workspace (Calendar Docs Sheets) and Slack.
Mindset: A no task too big or small attitude with the poise to interact with high-profile stakeholders and investors.
Why Join Zendesk
At Zendesk we believe in a digital-first approach while maintaining a strong physical presence in the heart of the tech world. You will be at the center of the action helping shape the future of customer experience alongside a world-class leadership team.
Hybrid: In this role our hybrid experience is designed at the team level to give you a rich onsite experience packed with connection collaboration learning and celebration - while also giving you flexibility to work remotely for part of the week. This role must attend our local office for part of the week. The specific in-office schedule is to be determined by the hiring manager.
The intelligent heart of customer experience
Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love.
As part of our commitment to fairness and transparency we inform all applicants that artificial intelligence (AI) or automated decision systems may be used to screen or evaluate applications for this position in accordance with Company guidelines and applicable law.
Zendesk is an equal opportunity employer and were proud of our ongoing efforts to foster global diversity equity & inclusion in the workplace. Individuals seeking employment and employees at Zendesk are considered without regard to race color religion national origin age sex gender gender identity gender expression sexual orientation marital status medical condition ancestry disability military or veteran status or any other characteristic protected by applicable law. We are an AA/EEO/Veterans/Disabled employer. If you are based in the United States and would like more information about your EEO rights under the law please click here.
Zendesk endeavors to make reasonable accommodations for applicants with disabilities and disabled veterans pursuant to applicable federal and state law. If you are an individual with a disability and require a reasonable accommodation to submit this application complete any pre-employment testing or otherwise participate in the employee selection process please send an e-mail to with your specific accommodation request.
Required Experience:
Senior IC
Key Skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Budgeting
- DoD Experience
- Google Suite
