Procurement Officer

To facilitate the implementation and maintenance of sound and efficient procurement controls that safeguards the assets of the Company in compliance with SGS ZM Policies objectives and procedures the requirements and fulfilment of the SGS Code of integrity and professional conduct.

• Develop procurement strategies that are inventive and cost-effective by Identifying sourcing and acquiring goods and services for the Company at the best value.
• Conduct supplier and product research to ensure the best products and suppliers in terms of best pricing delivery schedules and quality.
• Prepare and implement effective contract negotiation tactics. With suppliers
• Manage relationships with key suppliers to maintain quality of goods timely delivery and compliance to terms of contracts.
• Ensuring procurement adheres to regulations and company policies.
• Coordinating with internal teams and those at the regional Office regarding supply needs.
• Prepare and manage purchase orders and send copies to suppliers and originating departments in accordance with the companys policies needs and budget.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Monitoring and tracking orders to ensure timely delivery.
• Managing relationships with key suppliers to maintain quality of goods timely delivery and compliance to terms of contracts.
• Reviewing and managing the companys procurement strategy and proposing changes.
• Ensuring all procurement activities adhere to applicable laws and regulations.
• Maintaining and updating supplier information such delivery times product ranges etc.
• Assessing managing and mitigating risks in procurement process
• Determine if inventory quantities are sufficient for needs ordering more materials when necessary.
• Collaborate with team members and stakeholders to ensure clarity of the specifications and expectations of the company.
• Monitor supplier performance to assess ability to meet quality and delivery requirements.
• Prepare comparative analyses reports for approval by business and Governance and compliance managers.
• Review the DPO from General Ledger and respond to queries on Open or paid orders monthly.
• Ensure approval of invoices by originating departments to confirm receipt of goods and match them to POs in the IPROC system to close out all completed orders.

Qualifications :

• Grade 12 School Certificate
• Bachelors Degree: Purchasing & Supply / Procurement / Supply Chain Management / CIPS or any other related courses
• 2 / 3 years experience in the relevant field
• Paid up Member: Zambia Institute of Purchasing & Supply (ZIPS)
• Strong understanding of end-to-end supply chain processes including procurement inventory management and invoice reconciliation.
• Proficiency in supply chain management tools.

Additional Information :

• Possess analytical mind and can plan and prioritize
• Able to work under pressure with speed and efficiency
• Able to work under own initiative with a high degree of autonomy and to monitor others work
• Working knowledge of relevant Accounting and procurement standards (IFRSs etc) and prevailing legislation
• Independent in problem solving and able to make clear decisions and judgments
• Shows aptitude and willingness to learn and improve
• Energetic self-confident ability to be assertive and to demonstrate conviction
• Committed to job and shows interest in companys success
• Of sound moral character with high personal and ethical standards
• Anticipates the need for change and finds ways to overcome the barriers to change
• Seeks to understand others needs and interests to build trust generate engagement and commitment from others
• Leading by example
• Good listening and interpersonal skills
• Must be IT literate i.e. competent in the use of MS Office Word and Excel applications.
• Able to support and mentor less experienced colleagues and to coach/advise as required.
• Translates Strategy into Actions Effectively communicates strategy and action plans to others. Agrees on SMART targets/KPIs/objectives that are linked to the strategy. Reviews progress against the defined objectives.
• Influences Internally & Externally Seeks to understand others needs and interests to build trust. Convinces others to change the way they think and act. Tailors his/her message to the audiences needs. Generates engagement and commitment from others.
• Collaborates Effectively Goes beyond borders to connect with others. Shares information and resources across countries / businesses / teams. Leverages diversity to work efficiently. Seeks out and replicates better practices. Overcomes barriers that inhibit interaction.
• Builds High Performance Teams Aligns team members in company culture vision values and expectations. Seeks out and leverages team members diverse ideas strengths and experience. Holds self and team members accountable for results. Recognizes team successes to build team spirit and motivation. Manages conflict in a pragmatic and constructive manner.
• Embraces Change Anticipates the need for change. Seeks out new and improved ways of doing things. Overcomes the barriers to change. Implements change in a timely and effective manner. Champions the importance of change. Manages the cultural Change we are seeking in focusing on three core elements which are Leadership Education and Discipline (LED).
• Support the Cultural Change using a soft skills approach Reinforces a strong HSE culture at the country level.   
• Upholds in full the requirements of the SGS Code of Integrity and professional ethics.

Remote Work :

No

Employment Type :

Full-time