HR Officer

Recruitment Matters Africa Pvt Ltd

Job Location:

Ndola - Zambia

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities

Recruitment and Onboarding

Manage end-to-end recruitment processes including drafting job descriptions and advertisements
Coordinate shortlisting interviews and selection of suitable candidates
Verify candidates right to work in Zambia and conduct necessary pre-employment checks
Prepare employment contracts and job descriptions for all new hires
Conduct staff inductions in collaboration with supervisors and the Security Manager
Ensure employment contracts are signed and attested at the Labour Office where required

Employee Records and HR Administration

Maintain accurate confidential and up-to-date employee files (electronic and manual)
Update HR systems such as Salesforce upon recruitment resignation or termination
Ensure proper documentation and filing of warnings disciplinary records and correspondence
Manage and circulate the monthly Contract Renewal List to relevant stakeholders
Prepare HR reports and summaries for management review

Benefits and Statutory Administration

Register employees with NHIMA NAPSA and the Workers Compensation Fund
Administer pension schemes and employee benefits in line with company policy
Ensure statutory contributions and records are accurate and up to date
Liaise with statutory bodies and service providers as required

Employee Relations and Labour Law Compliance

Advise management and employees on the Employment Code Act No. 3 of 2019 and applicable Statutory Instruments
Manage disciplinary and grievance cases in line with company policies and labour law
Represent management at the Labour Office and Labour Court when required
Resolve employee issues fairly consistently and in compliance with statutory requirements
Assist with salary negotiations contract amendments and redundancy processes where applicable

Performance and Attendance Management

Monitor employee attendance timekeeping and performance across sites
Support line managers with performance improvement plans and disciplinary procedures
Provide guidance to supervisors on managing poor performance and misconduct

Health Safety and Employee Welfare

Promote employee welfare and well-being across all operational sites
Ensure compliance with workplace health and safety standards and company policies
Work closely with management to maintain a safe and compliant working environment

Training and Development

Coordinate internal and external training programmes
Identify training needs in collaboration with department heads
Maintain training records and support skills development initiatives

General HR Operations

Perform all HR-related duties on a daily basis
Ensure strict confidentiality of all HR information
Carry out additional HR tasks as assigned by management from time to time

Minimum Requirements

Qualifications

Bachelors Degree in Human Resource Management Business Administration or a related field
Registered member of the Zambia Institute of Human Resource Management (ZIHRM)

Experience

Minimum of 3 5 years HR experience in a large workforce environment
Proven experience managing a workforce of 500 employees
Strong practical knowledge of Zambian labour legislation and statutory compliance
Experience dealing directly with Labour Offices and statutory bodies

Key Skills and Competencies

Strong knowledge of Zambian labour law and HR best practices
Excellent organisational and administrative skills
High level of integrity and ability to handle confidential information
Strong interpersonal communication and negotiation skills
Ability to manage sensitive and high-pressure situations professionally
Strong attention to detail and numerical accuracy
Ability to build effective working relationships at all organisational levels
Team-oriented with strong problem-solving ability

Key Responsibilities Recruitment and Onboarding Manage end-to-end recruitment processes including drafting job descriptions and advertisements Coordinate shortlisting interviews and selection of suitable candidates Verify candidates right to work in Zambia and conduct necessary pre-employment ...