M365 Copilot Operations Specialist

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Oversees manages and supports the operational aspects of Microsoft 365 Copilot services (Copilot for Work/Web Copilot Studio Copilot for Azure Security Copilot etc.) across the enterprise. Ensures Copilot features run smoothly securely and in compliance with BMOs policies. Applies in-depth knowledge of Microsoft 365 administration cloud security and IT service management to maintain seamless Copilot user experiences and optimize service performance.

• Copilot Policy Management: Manages and maintains all Copilot-related policies and configurations. Aligns Copilot usage with Microsoft Purview data governance policies (data classification sensitivity labeling information protection) to ensure compliance with enterprise standards. Configures role-based access control (RBAC) and Conditional Access policies in Entra ID (Azure Active Directory) to govern who can use Copilot features and under what conditions balancing usability with security. Maps risks and controls associated with Copilot services using the PCE framework to meet internal audit and risk management requirements.
• Copilot Break/Fix & Support: Serves as the primary operational support specialist for Copilot handling break/fix troubleshooting and user support escalation. Builds and maintains help desk knowledge base (KB) articles and documentation to enable efficient issue resolution and knowledge transfer. Defines clear support boundaries and processes between the central IT help desk and line-of-business (LOB) support teams ensuring swift hand-offs and resolution of Copilot-related incidents. Creates self-service resources and quick start guides to empower end users reduce repetitive inquiries and improve adoption. Proactively triages and monitors the impact of new Microsoft Copilot features on the user experience addressing any issues or feedback as part of continuous service improvement.
• Copilot License Management: Oversees Copilot licensing operations and governance. Manages the intake of license requests and approvals through CIOO/COO workflows ensuring proper tracking and authorization for Copilot access. Monitors license usage to identify inactive or underutilized licenses reclaiming and reallocating them to optimize costs and license utilization. Streamlines provisioning and de-provisioning of Copilot licenses by leveraging automation tools (e.g. ServiceNow workflows or Power Apps) thereby accelerating onboarding and maintaining accurate license inventories. Continuously monitors and adjusts tenant license allocations to align with business needs preventing shortages or excesses and provides regular reporting on license status to stakeholders.
• Acts as a liaison between the Copilot operations function and other IT teams (security architecture engineering vendor support) coordinating on feature rollouts security reviews and complex issue resolutions.
• Diagnoses complex issues that span identity policy or user experience domains; implements corrective solutions and engages with engineering teams or Microsoft support when necessary to ensure timely resolution of Copilot service disruptions.
• Manages the release of Copilot-related changes (policy updates new features enablement etc.) into the production environment. Follows standardized change management procedures to minimize risk and user impact including creating change/release plans communicating with stakeholders and validating success of changes post-implementation.

Qualifications:

Experience: Typically 57 years of relevant experience in IT administration cloud services or technical support including exposure to Microsoft 365 or Azure environments. A post-secondary degree in a related field of study (or an equivalent combination of education and experience) is required.

Preferred: Prior experience in an IT operations or support role dealing with cloud-based productivity or AI services. Demonstrated deep knowledge and technical proficiency gained through hands-on experience and continuous learning in the field.

Salary:

Pay Type:

The above represents BMO Financial Groups pay range and type.

Salaries will vary based on factors such as location skills experience education and qualifications for the role and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles the salary listed above represents BMO Financial Groups expected target for the first year in this position.

BMO Financial Groups total compensation package will vary based on the pay type of the position and may include performance-based incentives discretionary bonuses as well as other perks and rewards. BMO also offers health insurance tuition reimbursement accident and life insurance and retirement savings plans. To view more details of our benefits please visit: Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting positive change for our customers our communities and our people. By working together innovating and pushing boundaries we transform lives and businesses and power economic growth around the world.

As a member of the BMO team you are valued respected and heard and you have more ways to grow and make an impact. We strive to help you make an impact from day one for yourself and our customers. Well support you with the tools and resources you need to reach new milestones as you help our customers reach theirs. From in-depth training and coaching to manager support and network-building opportunities well help you gain valuable experience and broaden your skillset.

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