Ward Administration Officer
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Job Location:
Hourly Salary:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description:
Role title: Ward Administration Officer
Role type: Permanent Part-time
Role Hours: 24 hours Per Week
Department and location: Ward Support St Vincents Hospital Darlinghurst
Salary: $33.59 - $34.70 Per Hour Super Salary packaging
Better and fairer care. Always.
We are St Vincents Health Australia Australias largest not-for-profit provider of health and aged care services.
Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.
About the role
Provide high-quality administrative and clerical support to ensure the smooth day-to-day operation of the ward
Manage accurate patient administration processes including admissions transfers discharges and demographic updates using CorePAS/WebDeLacy
Maintain complete and well-organised patient medical records ensuring correct filing tracking and timely return to Health Information Services
Coordinate discharge documentation and ensure discharge summaries are completed and sent to General Practitioners to support continuity of care
Ensure compliance with documentation standards data quality requirements and patient confidentiality policies
Contribute to a professional efficient and patient-focused environment through continuous improvement and collaborative teamwork
About you
Bring demonstrated experience in a hospital or healthcare administrative role ideally providing ward-based clerical and patient administration support
Confident using patient administration systems and digital tools while maintaining accurate medical records
Highly organised and detail-focused with the ability to manage competing priorities in a fast-paced clinical environment
A clear and professional communicator who works effectively with multidisciplinary teams patients and external stakeholders
Positive adaptable and patient-centred with a strong commitment to confidentiality professionalism and the values of St Vincents Health Australia
Why work at St Vincents
Join us on our mission to provide care to all including the most at-risk people in our community
Discounted access to many gyms for you and your family with Fitness Passport
Access to discounted private health insurance with Medibank
Access to a government salary sacrifice program. Make a proportion of your salary tax-free
Committed to financial support for educational development scholarship programs paid study leave
About the hospital
In this role you will be based at St Vincents hospital Darlinghurst.
A busy inner-city hospital in a beautiful location
Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches
A place of expert clinical care for at-risk people
Closely partnered with universities & affiliated research institutes many of which are located on-campus
Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health
Sponsorship / work rights for Australia
Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks including relevant immunisations.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
How to apply
The closing date for applications is 13 February 2026.
Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with the About You as listed above.
For more information contact
Respectfully this role is not open to recruitment agencies.
Reconciliation Action Plan:
At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information visit https:// or get in contact at
View Reconciliation Action Plan
Code of Conduct:
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
