Business and Executive Support Co-ordinator

Business and Executive Support Co-ordinator

SCHADS Level 4 Full-time Brisbane

About Q Shelter

Q Shelter is Queenslands peak housing organisation with a vision that every Queenslander has a home. We lead on solutions to unmet housing needs and homelessness.

Q Shelter is a member-based incorporated association overseen by a Management Committee. We are engaged at all levels of Government with the private sector community services sector and broader community to achieve real solutions in housing and homelessness.

Q Shelter is committed to building teams that reflect the diversity of the communities where we live and work. We welcome applications from all people including people with disabilities neurodivergent people First Nation peoples people with lived experiences those from culturally and linguistically diverse backgrounds and members of the LGBTIQASB community.

If you bring curiosity adaptability and the right skillseven if you dont check every box we still encourage you to apply! Were a small passionate team making a big impact. Our culture is inclusive respectful and diverse. There are no barriers to applying for Q Shelter roles.

If you have any specific needs that require reasonable adjustments or accommodations at any point in the recruitment process please reach out to the HR team at Q Shelter.

About the Role

This is an exciting opportunity to drive real world outcomes for people who are homeless or at risk of being homeless and the community who passionately supports them.

Q Shelter is currently recruiting for an Business and Executive Support Co-Ordinator to join our passionate high-performing team. Reporting to the Chief Operating Officer this role will be based at our Brisbane office in Spring Hill on the CBD fringe.

We are seeking an organised reliable and people-focused Business and Executive Support Co-ordinator to play a key role in keeping our organisation running smoothly.

This is a hands-on varied role suited to someone who enjoys being the central point of co-ordination in a purpose-driven organisation.

Key Responsibilities

Office Administration & Co-ordination

Coordinate daily office administration and ensure a professional welcoming workplace

Manage reception duties incoming calls and emails

Order office supplies and coordinate maintenance and contractors

Organise meetings room bookings catering and diary management

Assist with travel and accommodation bookings

Draft edit and format reports agendas minutes and presentations

Support internal communications including basic social media content

Executive Support

Manage calendars meetings and travel for the Leadership Team

Prepare meeting materials take notes and track actions

Provide general administrative and communications support as required

Shared Services Support

Support workplace health and safety compliance and reporting

Assist with HR administration including onboarding induction and training records

Provide financial administration support including expense processing

Coordinate basic IT support equipment setup and liaison with external IT providers

General Support

Assist with events surveys professional development activities and projects

Provide administrative support for grants reporting and one-off initiatives

Support organisational activities and stakeholder engagement as required

Who We are Looking For

You are organised reliable and thrive in a collaborative environment. You enjoy supporting others improving processes and being the go-to person who keeps things running smoothly. Nothing is too big or too small.

You will bring:

Demonstrated experience in office administration business support and executive support

Strong organisational skills with the ability to manage competing priorities

Excellent communication and interpersonal skills

Confidence using Microsoft Office and general IT systems

Experience with HR and financial administration (desirable)

Knowledge of workplace health and safety in an office setting (desirable)

Experience in the not-for-profit or community sector (desirable)

Requirements

Valid Australian working rights

Current drivers licence

Why Work With Us

Meaningful work contributing to positive social outcomes across Queensland

Supportive inclusive and values-driven workplace

Opportunity to work closely with senior leaders and a passionate team

Above award conditions with flexible work conditions salary packaging (PBI) and supportive and fun culture leading to Best Workplace Award four years in a row

How to Apply

Please email a capability statement and current CV to Applications that do not conform to these elements may not be considered.

You may be required to undergo a criminal history check as a requirement for the role. People with lived experience of the justice system are not automatically disqualified from employment as each National Police check is assessed on a case by case basis for each role.

If you have any questions about the role please contact Q Shelter on (07).