Admin Assistance

Midrand - South Africa

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Commercial Team Assistant

Be the engine behind commercial operations in a fast-moving client-driven environment

Were looking for a detail-driven Commercial Team Assistant who thrives on structure coordination and getting things done right the first time. This role sits at the heart of commercial operations supporting sales pricing SAP data client activity and cross-functional collaboration across the business.

If youre organised commercially curious and comfortable juggling multiple priorities this ones for you.

Key Responsibilities

Commercial & Operational Support

Manage oil and application samples for fragrances and flavours in line with client requirements
Maintain and update sample stock folders and tracking documentation
Link client bases to respective Account Representatives (ARs)
Enter and manage non-innovation projects in Atlas
Ensure Atlas is kept fully up to date including advance adoption and discontinuation notices
Update MMM meeting minutes and shared documentation on G-Drive

Systems Data & Compliance

Prepare and upload safety documentation and ID cards to the UL Portal
Support SRM-related activities
Maintain accurate commercial data and documentation standards

Commercial Operations Support

Coordinate conferences and meetings between clients and internal support teams (Supply B2B AR etc.)
Manage customer pricing requests including sourcing and quoting
Ensure accuracy and excellence in all pricing and commercial administration activities
Support rejected invoice resolution in collaboration with Xerox Customer Service and Commercial teams

SAP & Reporting

Update SAP master data and create MDMs for new items
Maintain and update CMIRs
Prepare and implement price increases and changes in SAP
Ensure pricing and terms remain accurate and current
Assist with regional sales budgets targets vitality reports and ad-hoc commercial requests

Contracts Planning & Coordination

Support local contracts including third-party loading
Assist with S&OP processes
Coordinate stability requests with ACMs and FDMs
Organise collate and maintain UL GBU documentation

General Support

Travel and expense support when required
Logistics coordination for visitors meetings and orientation programmes

What are we looking for

Strong administrative and commercial support experience
Exposure to SAP pricing administration or master data management is a strong advantage
Highly organised with excellent attention to detail
Confident communicator who works well across functions
Proactive mindset with a continuous-improvement approach
Comfortable working in a structured deadline-driven environment

Should you not be contacted within 2 weeks please take your application as declined.

Commercial Team Assistant Be the engine behind commercial operations in a fast-moving client-driven environment Were looking for a detail-driven Commercial Team Assistant who thrives on structure coordination and getting things done right the first time. This role sits at the heart of commercial ope...