Accounts Payable Assistant

London - UK

Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Role: AP Administrator

Start Date: Immediate

Location: Remote/London

Responsibilities

1. Purchasing & Operational Support

Facilitate the purchasing of ad-hoc goods and services for Operations in line with organisational guidelines.

Assist AMs / Staff in the field with raising purchase orders for approved requests when required.

Provide order confirmations to internal teams where required.

Organise delivery and couriering of products to the Sites

Monitor outstanding orders and communicate delivery updates or delays.

Maintain accurate records of all purchases for audit and reference.

Liaise with suppliers for basic order-related queries such as delivery information or missing paperwork.

Provide administrative and operational support to regional managers.

Act as a point of contact for regional staff triaging queries and escalating as necessary.

2. Processing Purchase Invoices

Process supplier invoices accurately and within required timelines.

Match invoices to purchase orders and delivery notes identifying and resolving discrepancies.

Perform standard Accounts Payable checks including:

oVerifying supplier name matches the approved vendor record

oChecking supplier address details

oValidating bank details (especially when changes occur)

oReviewing invoice dates tax points invoice numbers VAT details and line-item accuracy

oEnsuring correct coding (cost centres GL codes project codes etc.)

Liaise with suppliers and internal teams to resolve invoice/statement queries or missing information.

Ensure all invoices meet compliance standards and internal financial controls.

Support month-end close by ensuring all invoices are fully processed and reconciled.

3. General Administration Duties

Answer incoming calls professionally and direct them appropriately.

Manage shared inboxes ensuring timely responses and task assignment.

Maintain organised filing systems and accurate document control.

Perform general admin tasks including data entry correspondence opening post scanning copying and distributing.

Provide support to team during busy periods or staff leave.

4. Additional Support Activities

Contribute suggestions to improve efficiency and streamline processes.

Always ensure confidentiality and compliance with GDPR and organisational policies.

Working hours

Working hours are Monday to Friday 08:00 17:00.

What to expect

Holidays entitlement will be 25 days per year plus bank holidays.

Work is remote with two days to be worked onsite London office in Holborn

The nature of the role is to support colleagues and projects rather than to take a lead.

Please note the office can occasionally be quiet and some days the candidate will be working alone.

Skills

You will need to have:

attention to detail.

strong organisational skills.

self-motivation and self-discipline.

liaising with staff in other departments and with external suppliers.

oral and written communication skills.

tact discretion and respect for confidentiality.

reliability and honesty.

ability to use a variety of software packages such as Microsoft Word Excel Outlook etc. to

produce correspondence and documents and to maintain records spreadsheets and databases.

Ideally some previous experience in an accounts/admin processing role.

Role: AP Administrator Start Date: ImmediateLocation: Remote/LondonResponsibilities1. Purchasing & Operational SupportFacilitate the purchasing of ad-hoc goods and services for Operations in line with organisational guidelines.Assist AMs / Staff in the field with raising purchase orders for approved...