Legal Administrative Assistant

How will your role impact First Command

Provide administrative support to the SVPGeneral Counsel and Legal Department under minimal supervision. Position will require the ability to multi-task on a daily basis always exercising discretion and independent judgment with respect to matters of significance.

What will you be doing

• Tracking Legal projects maintaining corporate Legal Calendar and assisting the team in prioritizing and handling such projects.
• Handling all aspects of meeting planning to include coordinating schedules arranging teleconference calls preparing agendas and presentation materials forvarious department attending meetings and recording minutes of meetings.
• Gather and input relevant metrics data into Excel spreadsheets and publish and distribute key reports to management andlegal team members.
• Onboarding of new employees to include equipment and systems access requests.
• Responsible for updating legal SharePoint pages.
• Problem-solve research analyze and respond to routine legal-related requests and inquiries from advisors support staff and internal business units.
• Create additional files as needed; organize and maintain them per the department document managementsystem.
• Assist in the development and formatting of PowerPoint presentations and other briefing materials.
• Distribute daily mail and arrange for FedEx Mail-outs and place departmental supply orders.
• Assist with routing incoming calls to the department as necessary
• POC for property management request
• Make arrangementsfor multiple parties within the department for various travel
• Prepare Accounts Payable Reimbursement forms and Request for Absence.
• Assist in the preparation of letters to Advisor Trainees
• Assist in the organization of materials in common areas
• Active participation in Home Office activities committees councils as align with the AAs interests
• Participate in and support the organization and planning of departmental gatherings and events.
• General clerical duties as assigned

What skills/qualifications do you need

Education

• High School Graduate (bachelors degree preferred)

Work Experience

• 5 years of administrative experience in a fast-paced environment.

Required Knowledge Skills and Abilities

• Strong writing and communication abilities with prior administrative support experience.
• Must have excellent Microsoft Office Suite proficiency to include Word Excel Outlook PowerPoint and Access.
• Excellent judgment integrity time management organization and interpersonal skills as well as problem solving and logistics aptitude.
• Ability to work independently with little supervision and to handle multiple assignments from several compliance professionals and/or attorneys simultaneously.

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