Executive Assistant

Folsom, CA - USA

Monthly Salary: Not Disclosed

Experience Required: 2years

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

This role is a critical support position responsible for providing high-level administrative and organizational assistance to executives and senior leadership. The individual will manage complex scheduling confidential documentation travel logistics and reporting functions while ensuring seamless operations across departments. With a strong focus on accuracy discretion and efficiency the incumbent serves as a key liaison between internal teams and external stakeholders playing a vital role in enabling executive productivity and organizational success. The position requires a detail-oriented professional with proven experience in executive support confidential record management and advanced administrative systems.

Hours: Monday to Friday 9am to 5pm

Start Date: 2/23/26

End Date: 5/23/26

Duration: 3 months

Responsibilities:

Manage executive calendars and coordinate appointments meetings and travel arrangements including air hotel and ground transportation.
Prepare code and submit expense reports and other financial documentation via Workday in a timely and accurate manner.
Develop and deliver professional presentation materials and reports for board meetings executive reviews and strategic initiatives.
Maintain confidential files statistical records and sensitive correspondence with strict adherence to data security protocols.
Serve as the primary point of contact for internal and external stakeholders at the Mt. Laurel New Jersey office location.
Oversee office operations including supply ordering inventory management and mail distribution.
Coordinate board meeting logistics including agenda preparation documentation and follow-up actions.
Respond to and route incoming emails and phone inquiries escalating as appropriate.
Prepare special reports summaries and ad-hoc analyses as needed by leadership.
Perform additional administrative duties and special projects as assigned adapting quickly to changing priorities.

Requirements

Requirements:

High School Diploma or GED; associates or bachelors degree in Business Administration Office Management or related field is highly recommended.
24 years of progressive administrative experience supporting executives senior leaders or board-level functions.
Proven experience working in a confidential high-pressure environment with a professional and discreet demeanor.
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) with demonstrated skill in document creation data management and presentation design.
Experience with Workday or similar HR/payroll/expense systems is preferred.
Strong organizational and time management skills with the ability to prioritize tasks and meet tight deadlines.
Exceptional attention to detail and accuracy in all deliverables.
Ability to work independently take initiative and adapt to evolving demands in a fast-paced environment.
Demonstrated ability to manage multiple priorities with minimal supervision and remain available as needed.
Experience supporting board of directors or executive committees is a strong advantage.

Required Skills:

Typically requires 2-4 year of related experience Knowledge of PC-based applications specifically Outlook Word Excel and Power Point is required and prior experience with Workday preferred. Experience with Board meeting preparation and interaction with Board of Directors. Demonstrated skills in project management and administrative areas such as typing filing systems office equipment administrative process etc.

Required Education:

High School Diploma or GED