Business Coordinator II-III

Agency

Department

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11000 students from 47 states and 54 foreign nations. We employ over 1400 full-time and 2000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees including doctoral programs. As a member of the Texas A&M University System TAMU-CC benefits from a range of resources increased visibility and influence and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

PUROPOSE

The position under general supervision manages the full range of business activities including reviewing and approving business documents and developing monitoring and reporting accounts budgets and other quantitative data.

RESPONSIBILITIES

Budget: 50%

• Serves as an approver and back-up signer of vouchers and requisitions.

• Reviews and approves account reconciliations.

• Assists with the management of financial transactions including assigning costs to appropriate accounts and projects.

• Monitors and controls operating expenditures and makes projections.

• Assists in the development of annual budget documents.

• Oversees annual fiscal year closing activities.

• Proposes solutions to complex financial problems.

• Prepares and analyzes business reports including affirmative action and space allocation reports.

• Manages allocations and reporting on unit facilities furnishings and equipment.

• Develops complex administrative financial and statistical analyses and summary reports. Manages maintenance of business files.

Operations: 30%

• Plans develops implements coordinates and monitors programs or services.

• Develops and recommends policies procedures and guidelines.

• Manages cash handling activities and unit capital equipment purchasing.

• Serves as accountability property officer.

• Serves as liaison with financial payroll and human resources units. Interprets System policies and regulations and University rules.

• Serves as office manager delegate.

• Implements and audits business procedures and trains staff on new and existing procedures.

• Establishes implements and audits unit procedures for special activities and programs.

• Assists in special investigations program analysis and research studies.

Administrative: 10%

• Manages personnel activities including preparing position analyses updating position descriptions and developing employment offers.

• Communicates with employees regarding personnel policies and procedures and identifies training needs.

• Participates in the hiring and training of subordinate business staff and student workers.

• May supervise staff and resolve staff conflicts.

Support: 10%

• Serves as a resource to principal investigator(s) for grant development administration and reporting.

QUALIFICATIONS

Business Coordinator II

• Bachelors degree in Business Administration Accounting Finance or a related field

• Three (3) years of experience in general office accounting personnel operations or related experience

• Additional experience/education may be used as a substitute for the minimum education/experience requirement:

  • Associates degree in Business Administration Accounting Finance or a related field and Five (5) years of experience in general office accounting personnel operations or related experience OR

  • Masters degree in Business Administration Accounting Finance or a related field and One (1) year experience in general office accounting personnel operations or related experience

Business Coordinator III

• Bachelors degree in Business Administration Accounting Finance or a related field

• Four (4) years of experience in general office accounting or personnel operations or related experience

• Additional experience/education may be used as a substitute for the minimum education/experience requirement:

  • Associates degree in Business Administration Accounting Finance or a related field and Six (6) years of experience in general office accounting personnel operations or related experience OR

  • Masters degree in Business Administration Accounting Finance or a related field and Two (2) years of experience in general office accounting personnel operations or related experience OR

  • Doctoral degree in Business Administration Accounting Finance or a related field

KNOWLEDGE SKILLS AND ABILITIES

• Proficiency in MS Office Suite (Word Excel PowerPoint Outlook Teams Sharepoint/OneDrive etc.)

• Experience in Adobe Acrobat Emburse Canopy/FAMIS and Banner

• Familiarity with budget planning financial reporting cost controls purchasing and fund management

• Analytical skills to address and resolve administrative financial or operational challenges

• Accuracy in financial processing documentation and compliance tracking

• Ability to juggle multiple tasks prioritize responsibilities and meet deadlines

• Strong written and verbal skills for interacting with faculty staff and students

• Ability to respond to changing priorities or unexpected issues in an academic setting

• Ability to maintain discretion with sensitive information (personnel financial student records)

PREFERRED QUALIFICATIONS

• Experience in Zoom and AggieBuy

• Experience in the TAMU System

• Knowledge of academic operations (scheduling course management faculty appointments)

• Grant management experience

• Ability to gather analyze and report complex information

• Budget forecasting and planning expertise

SALARY: Up to $5000.00 Monthly ($60000.00 Annual Approximately)

• Dependent upon education/experience.

BENEFITS (rules policies eligibility apply)

From our generous benefits package and professional development opportunities to our retirement programs and our commitment to service excellence the Island University is an engaging and rewarding place to work.

INSURANCE:

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance Accidental D&D Long Term Disability Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling Work Life Assistance Financial Resources and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8 hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.