Sr. EA Operations Coordinator

Were hiring a Sr. EA / Operations Coordinator!

Summary

• Flexible Title: Can tailor to reflect your skills & experience.
• Flexible Time: Can do full-time part-time side-gig (off-hours) or fractional (contract).
• Flexible Commitment: Can do short-term long-term or intermittent.

Why so flexible Were a FUNDED startup racing to launch end of Q1 2026. That gives us just 3 months to stack features while raising additional working capital. Feel free to jump in help us ship then bounce >> or stick around. A successful launch translates into lots of permanent jobs for those that want them. Were also interested in long term side gig relationships if thats what youre into in our experience a few expert hours often beat full-time learning-curve hours.

About Us

Were a credible funded remote-first startup led by a serial technical founder and backed by a 20-person team. The product is live in private alpha.

Learn more about our founder team and comp structures at .

About The Role

This is a hybrid role that sits at the intersection of executive support and project coordination. Youll be the face and voice of the company on video calls with prospects across multiple functions staffing candidates business development leads investor relations and partnership conversations. You need presence.

This is not an inbox triage role. You wont be sorting emails or managing a to-do list for someone else. Youll be driving conversations forward ensuring stakeholders have the information they need following up on tasks and keeping projects moving. Calendar management is part of the job but its a means to an end not the end itself.

Think of yourself as the connective tissue between leadership and everyone internal teams and external prospects alike. Youll represent us professionally on video coordinate across multiple workstreams and ensure nothing falls through the cracks.

Compensation

Up to $200000 max total compensation in Tier 1 cities; cash and equity components to be negotiated (amount reflects combined cash and equity components).

What Success Looks Like in 30 Days

• Youve represented the company on video calls with prospects across staffing BD IR and partnerships and people remember you positively
• Youve taken ownership of recruiting coordination supporting multiple hiring managers across departments and keeping candidate pipelines moving
• Youve taken ownership of calendar management and are proactively scheduling rescheduling and protecting time
• Youve established a rhythm for following up on tasks both your own deliverables and those assigned to other leaders ensuring nothing stalls and conversations progress
• Youve coordinated across stakeholders ensuring the right people have the right information at the right time
• Youve identified gaps in our coordination processes and proposed improvements

What Youll Do

• Be the face of the company on video represent us professionally in meetings with staffing candidates BD prospects investors and partners; youll often be the first impression
• Own recruiting coordination conduct meet & greet calls coordinate candidate pipelines across channels and represent the company to talent throughout the hiring process
• Drive conversations forward ensure meetings have outcomes follow-ups happen and stakeholders stay aligned
• Coordinate projects across functions track deliverables chase down blockers and keep workstreams moving without micromanaging
• Manage calendars strategically schedule meetings protect focus time and ensure the right people are in the right rooms
• Keep stakeholders informed synthesize information provide context and reduce noise for leadership (internal and external)
• Follow up relentlessly tasks dont slip through the cracks on your watch
• Lead coordination resources oversee and direct EAs AAs and VAs as the team scales
• Build scalable systems create templates playbooks and processes that reduce friction and increase velocity

What Were Looking For

• 5 years in a senior EA Chief of Staff project coordination or operations role ideally in a startup or high-growth environment
• Strong presence on video youre articulate confident and comfortable representing the company to strangers
• Excellent verbal and written communication you can hold a conversation with executives investors and candidates alike
• Experience leading EAs AAs or VAs youve managed or directed support staff before (preferred)
• Project management skills you know how to track deliverables manage timelines and keep projects on track (preferred)
• Recruiting experience youve coordinated hiring processes or conducted candidate screenings (preferred)
• Organized and reliable you manage multiple workstreams without dropping balls
• Proactive not reactive you anticipate needs and act before being asked
• Tech-savvy comfortable with AI tools calendar software project management platforms video conferencing and automation
• Experience at a venture-backed startup is a plus

What Youre NOT

• Not an inbox manager were not looking for someone to sort emails
• Not a task-taker you drive outcomes not just execute instructions
• Not camera-shy if youre uncomfortable on video this isnt the right fit

Why This Role is Different

Most EA roles are about supporting one person. This one is about representing an entire company being the professional polished presence that prospects encounter across staffing sales fundraising and partnerships.

Youll have real ownership. Real visibility. And the opportunity to build the coordination infrastructure that scales with us.

If youve been the person who quietly makes everything run smoothly and youre ready for that to be recognized this is your chance.