Executive Assistant Project Coordinator
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Job Location:
Plymouth, MA - USA
Yearly Salary:
USD 60000 - 90000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Who We Are
At JonnyPops our team is empowered to make an impact at work every day from producing high-quality innovative frozen novelties to spreading kindness onepopat a time. We look for bright and ambitious individuals who seek out challenges thrive in fast-paced and high-growth environments align with our core values and get fulfilment from seeing their work transform the world around them.
Based in Elk River MN JonnyPops develops manufactures distributes and markets frozen novelties. Retailers from coast to coast including Target Costco Publix Kroger Cub along with thousands of regional and local grocers make JonnyPops part of their assortment.
Growing from a dorm room start-up in 2012 JonnyPopsmission is to make A Better Pop for a Better World! JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes akinddeed spreading kindness every day.
Joining JonnyPops is an exciting opportunity to be part ofhigh-growth brand and have a direct impact on the companys success. Join our team and help us makeA Better Pop for a Better World!
Job Summary
TheExecutiveAssistantisa pivotal role responsible for managing the day-to-day administrative and personal needs ofindividuals onourexecutive position ensures seamless coordination of schedules communications and tasks to support the executivesin leading a fast-growing company. The role involves managing complex calendars organizing travel arrangements preparing high-level meeting materials and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism confidentiality and the ability to thrive in a dynamic and fast-paced environment while being able toanticipateneeds and leading with creativeproblem solving.
Essential Duties and Responsibilities
Provide direct support to the C-Suiteassistingwith all aspects of daily business tasks.
Complete administrative tasks related to personal accounts andmatters.
Maintain confidentiality and handle sensitive information with discretion.
Provide in-person supportin Plymouth MNdaily including office coordination and on-sitelogistics.
Maintain awareness of industry trends competitive developments and relevant news related to key business contacts (social listening)to support executivecommunication.
Documentnotes or drawings in PowerPoint Word or similar tools.
Draft and edit documents memos and correspondence.
Build strong relationships with internal teams and external partners.
Assistinmaintainingexecutive networks including tracking stakeholders and relationship-building opportunities.
Support the C-suitewith operational coordinationandpriorities management.
Manage multiple lines of incoming and outgoing communication ensuringtimelyaccurateresponses and prioritization.
Facilitate meeting preparation including agendas pre-reads and materials.
Manage complex calendars schedules and shifting priorities.
Coordinate domestic and international travel arrangements itineraries andlogistics.
Anticipate scheduling conflicts and resolve issues proactively.
Provide administrative support for interdepartmental projects events and company initiatives.
Track progress on strategic priorities and deliverables for the C-suite.
Prepare executive briefings summaries and communications as needed.
Food Safety Responsibilities
- Clearly reflect food safety and quality as part of the JP brand when planning and executing projects and while interacting with relevant external stakeholders.
Minimum Qualifications
Exceptional organizational skills meticulous attention to detail and outstanding communication abilities.
Ability to multitask effectively in a fast-paced environment.
Proficiencyin Microsoft Office Suite (Excel PowerPoint Word) and project management tools (e.g. Asana).
Maintain a professional appearance and demeanor at all times.
Demonstrated commitment to confidentiality and discretion.
Expected Pay Range
Hired candidates may be eligible to receiveadditionalcompensation in the form on bonuses and/or commissions.
$
JonnyPops offers a competitive benefits package which includes the following:
- Medical/Health Insurance
- Dental Insurance
- Vision Insurance
- HSA
- FSA
- DCFSA
- Life & AD&D Insurance
- Short & Long Term Disability
- FTO/PTO
- EAP Programs
- Paid Holidays
- Employee Referral Program
- Sick & Safe Leave
- 401k
- Company Sponsored Meal Plan
* Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.
Required Experience:
Senior IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Official site for JonnyPops frozen fruit & cream bars. They are made with simple, wholesome ingredients and peanut-free, gluten-free, and kosher certified.
