Space and Facilities Coordinator College of Arts & Sciences UTK

The Space and Facilities Coordinator for the College of Arts and Sciences (CAS) supports the Senior Director of Space and Facilities by documenting and review of space allocations tracking project requests and handles project communications with CAS faculty and staff assembling and tracking requests for new space and managing the colleges portion of the annual space inventory.

This role will support and represent CAS for project and maintenance requests in either planning design and/or construction phases and report out on progress. This role will also assist the Senior Director in updating facilities related data floor plans project reports and 5-year facilities planning for CAS. This role will represent CAS interests across approximately 40 buildings will liaise with Facilities Services UT System Capital Projects staff contractors and architects and will support site inspections.

Renovations and Facilities

• Assist stakeholders in planning pre- or post-renovation/construction moves as well as help with documentation and resolution of problems detected during the project warranty period

• Coordinate with departments and Facilities Services in planning and carrying out renovations of department or college controlled rooms including laboratories studios offices and instructional labs

• Meet with faculty to determine the extent of needs assist with cost estimates participate in project meetings and report on progress

• Assist Facilities Services and departments in scheduling utility or access outages to minimize interruptions to critical research and teaching operations

• Track space database and annual space updates working with CAS departments

• Act as liaison between college/department stakeholders project managers and consultants/contractors during renovation or construction

• Work with UT Emergency Management to communicate and coordinate updates to Building Emergency Action Plans

• Assist in the auditing and tracking of any required updates to CAS room and lab safety signage

• Approve key and building access requests communicate events and closures parking and game-day impacts and all other space and facilities related communications to CAS community

• Assist in training and communicating to building representatives the university temporary signage and literature distribution policies inside CAS buildings.

Space Management

• Manage and maintain accurate space and facilities data supporting campus-wide planning; oversee space utilization analysis generate reports and administer space-related systems collaborating with departments and facilities staff to ensure data integrity and to optimize space resources

• Coordinate the college and department responses to the annual Space Survey providing training for building representatives and department staff

• Coordinate studies on space utilization in the college and provide recommendations on improving efficiency

• In consultation with the Sr. Director and college administrators receive and manage requests for space from departments

• Coordinate the expansion and maintenance of a CAS building document archive as well as the creation and maintenance of a CAS space management database

• Conduct space audits and surveys across campus following FICM standards

• Generate reports dashboards and visualizations to support planning

• Integrate space data with HR scheduling asset management and facilities systems

• Coordinate with departments to document space needs and usage

• Assist in reviewing and analyzing departmental space requests

• Provide training and support for space management software

Required Qualifications

• Education:

  • Bachelors degree in engineering Architecture Planning Technical Design Building/Construction Management or related field.

• Experience:

  • Minimum of two years of experience in one or more aspects of space management building maintenance renovation or construction management or project budgeting.

• Knowledge Skills Abilities:

  • Strong written and oral communication skills

  • Ability to work collaboratively with staff faculty departmental administration and college leadership

  • Ability to multi-task be detail-oriented and to be self-motivated

  • Ability to understand building/room types and uses space management procedures and priorities in higher education

  • Ability to advise report and/or manage renovation and construction timetables and budgets

  • Ability to resolve renovation/repair/construction conflicts across process stakeholders

  • Strong skills with Microsoft Office Suite

  • Ability to understand construction/renovation planning documents

Preferred Qualifications

• Experience:

  • Greater than five years of experience in the above-mentioned roles with at least two years of this experience at a higher education institution.

  • Experience with strategic planning related to space and facilities problems.

• Knowledge Skills Abilities:

  • Skill with graphics packages presentation software and web-based applications related to space and facilities

  • Knowledge of Microsoft Project

Work Location

• Location: Knoxville TN
• Onsite

Compensation and Benefits

• UT market range:MR11
• Anticipated hiring range:$67000-$77500 depending on experience and qualifications
• Find more information on the UT Market Range structurehere
• Find more information on UT Benefitshere

Application Instructions

To express interest please submit an application with the noted below attachments.

• Resume
• Cover Letter
• List of 3 Professional References