Workshop Administration Manager

Recruitment Matters Africa Pvt Ltd

Job Location:

Harare - Zimbabwe

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

The Workshop Administration Manager is responsible for the effective and efficient management of the workshop administration department and stock-related issues. This includes ensuring uninterrupted operations by maintaining optimal stock levels overseeing procurement and implementing robust control systems. The role also involves supervising the stores team and ensuring compliance with company standards and procedures.

Duties & Responsibilities

Manage the stores team and oversee daily workshop administration activities.
Purchase spares protective clothing tyres and other stock items required for operations.
Negotiate with suppliers to secure competitive deals.
Evaluate supplier performance for value optimization.
Develop and implement procurement plans systems of control and re-ordering strategies.
Maintain accurate stock levels and ensure monthly stock takes and reporting.
Dispose of obsolete stock and implement stores control procedures.
Ensure proper documentation and timely capture of POs GRVs adjustments and stock returns.
Monitor fuel storage security and dispensing including calibration of tanks and pumps.
Maintain asset and tools registers and conduct monthly audits.
Ensure compliance with Health Safety Environmental & Security policies.
Contribute to continuous improvement of FMS modules for workshop administration.
Supervise and develop workshop administration staff.
Perform other tasks as required by the General Manager.

Soft Skills Behaviors / Personal Competences

Strong communication and cooperation skills.
Leadership and team management abilities.
Detail-oriented with high responsibility and accountability.
Energetic proactive and results-driven.
Good analytical and decision-making skills.
Ability to manage conflicts and maintain effective relationships.
High ethical standards and compliance mindset.
Commitment to personal and team development.

Hard Skills Background / Technical Competences

Academic Background: Degree/Diploma in Business or related field.
Experience: 5 10 years in a similar role within the transport industry.
IT Skills: Excellent knowledge of Microsoft Office (Word Excel PowerPoint).
Age: 30 40 years.
Language: Good command of English (written and spoken).
Strong knowledge of procurement and stock control systems.
Familiarity with FMS and workshop administration processes.

Duties & Responsibilities

Manage the stores team and oversee daily workshop administration activities.
Purchase spares protective clothing tyres and other stock items required for operations.
Negotiate with suppliers to secure competitive deals.
Evaluate supplier performance for value optimization.
Develop and implement procurement plans systems of control and re-ordering strategies.
Maintain accurate stock levels and ensure monthly stock takes and reporting.
Dispose of obsolete stock and implement stores control procedures.
Ensure proper documentation and timely capture of POs GRVs adjustments and stock returns.
Monitor fuel storage security and dispensing including calibration of tanks and pumps.
Maintain asset and tools registers and conduct monthly audits.
Ensure compliance with Health Safety Environmental & Security policies.
Contribute to continuous improvement of FMS modules for workshop administration.
Supervise and develop workshop administration staff.
Perform other tasks as required by the General Manager.