Executive AssistantUEC Executive Office & Operations (UEC)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB (UEC) supports the universitys educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. Were responsible for business enterprises on campus including but not limited to dining bookstore convenience store and vending services. We also serve as the grantee for federal state and local funding for research and sponsored projects.

Position Summary

Staff Full Time Non-Exempt Non-State Benefited position.

Salary: $4416.67- $5378.00 per month.

Location:UEC Corporate Office CSUSB Campus.

Work Schedule

40 hours per week. 8:00AM to 5:00PM Monday through Friday. Some evenings for Board or campus events.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of UECs Executive Director the Executive Assistant will work independently to:

Executive Support

• Manage the Executive Directors calendar coordinate high-level internal and external meetings and assist with campus-wide initiatives
• Draft and edit executive communications reports policy drafts and presentation materials
• Support the planning and execution of special events and board engagements led by the Executive Office
• Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders

Governance & Board Administration

• Coordinate UEC Board of Directors and subcommittee meetings (e.g. Audit Finance Commercial Enterprises Campus Dining Advisory Campus Bookstore Advisory).
• Prepare agendas meeting packets and official minutes; manage logistics notifications and public documentation in alignment with compliance guidelines.
• Maintain governance records and follow up on board action items.

Business Operations Coordination

• Schedule and support meetings for internal business units and advisory committees.
• Assist with monthly invoices and respond to vendor inquiries in coordination with Finance.
• Support vendor engagement and communications across departments including procurement tracking file routing and service coordination in collaboration with the Business Operations Manager.
• Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments.
• Update website content manage Pepsi product inventory and assist with social media coordination in collaboration with the Business Operations team.

HR/Payroll Administrative Support

Provide logistical and clerical support for HR and Payroll-related tasks including:

• Scheduling meetings and training.
• Collecting and organizing employment-related documentation.
• Supporting timekeeping and document routing workflows.
• Preparing communications related to HR updates and programs.
• Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices.
• Serve as a support liaison to reduce the administrative burden on HR and Payroll staff.

Sponsored Programs Operating Agreement Support

• Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement.
• Assist with internal routing of forms requiring signatures and tracking of travel reconciliation or compliance-related documentation in collaboration with the UEC Executive Office.
• This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes.

General Administrative Support & Supervision

• Serve as the point of contact for Executive Office inquiries and communication.
• Supervise part-time staff and student assistants as assigned.
• Assist in organizing digitizing and maintaining shared files and documentation across multiple departments.
• Coordinate office supplies vendor contracts service orders and related administrative needs.
• Perform other duties assigned in support of enterprise success.

Minimum Qualifications

• Education:
  • Equivalent to two years of college.
• Experience:
  • Minimum of 3 5 years of experience in a high-level executive administrative support role.
• Other:
  • Strong written and verbal communication skills with attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite; familiarity with Adobe Acrobat DocuSign and website CMS tools.
  • Ability to manage sensitive information with discretion meet deadlines and work independently and collaboratively.

Preferred Qualifications

• Bachelors degree.
• Experience supporting executive leadership or governing boards.
• Familiarity with the CSU system higher education institutions or auxiliary organizations.
• Working knowledge of PeopleSoft and HRIS systems.
• Familiarity with Sponsored Programs Administration.
• Supervisory experience or experience coordinating student/part-time staff.

Benefits Include:

• Medical Dental Vision Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers Compensation Unemployment Insurance State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race sex gender color age religion national origin ancestry marital status sexual orientation physical or mental disability pregnancy medical condition genetic characteristics status as a disabled veteran or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program please contact UEC Human Resources at Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UECs career website as a result of your disability. You may request reasonable accommodations by contacting UECs Human Resources Manager at

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.