Executive Assistant
Share
Job Location:
Albany, GA - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant to the Executive Director
Job Type
In-person Full-time Exempt
Description
We are seeking a highly functioning Executive Assistant to support ACAPs Executive Director. This role is critical to smooth operations and effective coordination across the organization through a wide range of executive administrative and office management functions. The role requires exceptional communication and organizational skills proven discretion in handling confidential matters and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination; preparing content materials briefings and presentations; event planning; maintaining ACAPs social media accounts and basic website maintenance; supervising interns; and liaising with internal and external stakeholders. The role plays a key part in aligning and supporting senior management task force committees and strategic initiatives led by the Executive Director. This position offers an opportunity to play a pivotal role in advancing community action mission-driven priorities and supporting leadership at the highest level.
Benefits Include:
Health HSA/FSA Dental and Vision Insurance; Long/Short-term Disability Benefits NYS-Sick Vacation and Personal Leave; 12 paid holidays; 403(b)Retirement Plan with employer contribution; Tuition Assistance; Employee Assistance Program (EAP); and Opportunity for Advancement!
Minimum Qualifications
The ideal candidate will have a bachelors degree in human services business administration or a related field. 5 years of work experience as an Executive Assistant with an all hands-on-deck mentality working with executive-level professionals in fast-paced environments and the nonprofit sector is required. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Strong emotional intelligence (EI) resilience and adaptability. Excellent organizational customer service and interpersonal skills. Ability to work independently. Able to relate cooperatively and constructively with customers and co-workers. Able to work with high-level executives both inside and outside the organization. Experience handling confidential information with discretion and independent judgment. Proficient in technical skills and able to learn new software applications. Savvy with social media platforms and basic website maintenance; advanced proficiency in Microsoft Word PowerPoint and Excel is required. Proficiency in Vizio Canva and Adobe Acrobat is a plus.
Responsibilities
- Provides administrative support including preparation and drafting meeting materials prepares letters reports research and project presentations that may contain highly sensitive information and require discretion and judgment when compiling.
- Prepares drafts and/or edits correspondence and other written materials based upon the Executive Directors notes and/orguidance from committee leadership.
- Provides support to handle public relations events correspondence and coordinates activities at the direction of the Executive Director and task-force committee leadership.
- Provides Board support as needed including taking minutes as directed by the Executive Director.
- Provide executive administrative support by preparing correspondence presentations press releases articles monthlynewsletters and proofreading documents for accuracy and clarity.
- Maintain social media accounts and the company website; seek opportunities to develop them further.
- Organize company events board retreats and support committees. Coordinate logistics including obtaining contracts securing venues andworking with vendors.
- Assist with project coordination by tracking deadlines preparing agendas taking minutes and following up on action items.
- Conduct research and gather information for the preparation of documents reports tables and charts to support theExecutive Director in making informed decisions.
- Manage the filing system including organization and maintenance of correspondence notes and other paperwork.
- Provide support for front desk operations as needed.
ABOUT ALBANY COMMUNITY ACTION PARTNERSHIP
Be a part of an organization that values the growth of both its customers and its staff. Albany Community Action Partnership (ACAP) is a community action agency serving individuals and families living in poverty for nearly 60 years. Our services are administered through three departments: Career and Community Services Early Childhood Education and Energy Services. Each year ACAP fosters opportunities for self-empowerment and enrichment in the lives of thousands of young children and families. Our mission is to partner with families and communities to expand opportunities and build stronger networks to foster upward economic mobility.
No phone calls please.We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
