EXECUTIVE ASSISTANT TO THE EXECUTIVE DEPUTY COMMISSIONER

APPLICANTS MUST BE PERMANENT IN THE PRINCIPLE ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE.

The HIV/AIDS Services Administration (HASA) is the primary mechanism within the Human Resources Administration (HRA) which expedites access to essential benefits such as medical social financial and vocational programs to more than 32000 individuals living with HIV as well as 8000 affected families.

HASA provides intensive case management rental assistance emergency and permanent supportive housing and assistance with applying for public benefits and services including Medicaid food stamps and cash assistance. HASA also provides vocational services that prepare clients for employment. With counselors to help identify barriers to employment clients can select vocational goals and receive support. Other HASA services include home care and homemaking services mental health and substance use screening and treatment referrals transportation assistance referrals to community-based organizations and SSI or SSD application and appeal.

Special Services is recruiting for one (1) Principal Administrative Associate Level III to function as an Executive Assistant to the Executive Deputy Commissioner who will:

Under the general direction of the Executive Deputy Commissioner of Special Services with wide latitude for the exercise of independent initiative and judgement the Executive Assistant to the Executive Deputy Commissioner manages comprehensive calendars: scheduling appointments meetings interviews events and anticipating needs for the Executive Deputy Commissioner and other key members of the office of the Chief Special Services Officer. The incumbent can perform complex tasks with limited supervision as well as meets deadlines and manages multiple priorities in a timely manner.

-Address a broad range and high volume of priorities questions and issues arising such as urgent and sensitive information from both internal and external staff members and clients and accurately determines the appropriate follow-up action.

-Liaise with elected official offices legal advocacy groups community-based organizations HRA clients and the public to assist with addressing program issues and agency business practices.

-Support the Executive Deputy Commissioner and the office of the Chief Special Services Officer with managing internal and external priorities and provides administrative support to Special Services with priority assignments as necessary.

-Document facilitate and track complaints routed to the Office of the Chief Special Services Officer by various sources including clients elected officials and legal advocacy groups.

-Manage comprehensive calendars: scheduling appointments meetings interviews events and anticipates needs for the Executive Deputy Commissioner and other key members of the office of the Chief Special Services Officer.

-Ensure the travel needs of the leadership staff of Special Services are taken care of including coordinating booking and submitting travel packages.

-Provide administrative support and office management including ordering supplies and ensuring office equipment is maintained and service. Coordinates with other DSS areas to ensure technology needs facilities and logistic support for meetings and events including arranging catering and working with external speakers.

-Work with DSS staff to coordinate all office management requests such as technology needs facilities office supplies and logistic support for large scale meetings such as with senior staff that may require catering and working with external speakers.

Hours/Schedule: 9am-5pm

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time