Executive Assistant Harris County Office of Purchasing Agent

The Executive Assistant to the Purchasing Agent provides high-level executive administrative and operational support to the Purchasing Agent. This position serves as a trusted partner to executive leadership and functions as support for human resources administration financial and budget tracking and department-wide administrative operations. The role requires exceptional discretion sound judgment and the ability to manage confidential personnel financial procurement and executive information in a complex public-sector environment. The role demonstrates professionalism diplomacy customer service and strong communication skills in interactions with elected officials senior leadership vendors and community stakeholders ensuring effective engagement within the Office of the Purchasing Agent and across Harris County.

Duties and Responsibilities:

Executive & Purchasing Agent Support

• Serve as the primary executive assistant to the Purchasing Agent.

• Manage the Purchasing Agents calendar meeting schedules travel arrangements and executive correspondence.

• Prepare agendas briefing materials presentations reports and executive summaries for Purchasing Board Commissioners Court and executive leadership meetings.

• Coordinate and track items requiring Purchasing Agent review signature or approval.

• Serve as liaison between the Purchasing Agent and county departments elected officials offices and central administrative offices.

• Maintain strict confidentiality of executive legal personnel and procurement-related matters

Human Resources Coordination & Administration

• Support the department Human Resources function.

• Support recruitment interview scheduling onboarding and employee retention activities.

• Support performance management processes and training compliance tracking.

• Maintain organizational charts and workforce data.

Finance & Budget Administration

• Provide administrative support for budget development monitoring and reporting.

• Track expenditures encumbrances invoices and budget balances.

• Coordinate invoice processing and financial documentation.

• Assist with audits financial reporting and budget justifications.

• Serve as liaison with Finance Budget and Auditors offices.

Department Administration & Operations

• Coordinate department-wide administrative operations and workflows.

• Maintain calendars deadlines and compliance timelines.

• Support development and organization of policies SOPs and procedures.

• Manage records retention and document control.

• Support special projects and strategic initiatives led by the Purchasing Agent.

Other Duties:

• This Job Description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this position. Management may at its discretion assign or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Education:

• Bachelors degree from an accredited college or university

Experience:

• Minimum five (5) years experience in an executive level administrative or C-Suite support position.

Knowledge Skills and Abilities:

• Intermediate level proficiency with Microsoft Office Suite; Outlook PowerPoint and Excel.

• Excellent organizational skills with strong attention to detail.

• Strong interpersonal and communications (written and verbal) skills.

• Ability to apply sound judgment in decision making and effectively multi-task in a fast-paced environment.

• In depth understanding of the organizations policies and operations.

• Strong communications (written/verbal) and interpersonal skills.

• Strong attention to detail with the ability to multiple projects and meet tight deadlines.

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

• Bachelors degree in Public Administration Political Science Government Studies Public Policy Communications or a related field is preferred.

• Experience with HR &/or Finance Administration a plus.

• Experience in an Executive Level Administrative

• Bilingual in English and Spanish is preferred.

Position Type and Typical Hours of Work:

• This is a full-time position with the typical work hours of: Monday - Friday from 8am-5PM.

• Occasional weekends holidays and overtime may be required based on the specific needs and demands of the department.

Location:

• Harris County Purchasing Office Building - 1111 Fannin St 12th Floor Houston TX 77002

Compensation:

• Annual Salary Range: Depends On Experience

Reporting Relationships:

• Reports To: Purchasing Agent

• Supports Positions: Purchasing Agent Asst Purchasing Agents & department leadership as assigned

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.