Administrative Coordinator

Chicago, IL - USA

Monthly Salary: $ 5637 - 8026

Posted on: 21 days ago

Vacancies: 1 Vacancy

Job Summary

Job Requisition ID:49582
Closing Date: 11/10/2025
Agency:Commission on Equity and Inclusion
Class Title:ADMIN ASSISTANT I - 00501
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary $5637 monthly; Full Range $5637 - $8026 monthly
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:RC028 Paraprofessional Human Services Employees AFSCME
Merit Comp Code:

This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.

Position Overview:

The Illinois Commission on Equity and Inclusion (CEI) is seeking to hire an organized professional and results oriented individual to serve as the primary administrative coordinator for all public meetings administered by CEI and the Business Enterprise Program. Under general direction of the General Counsel this skilled individual performs functions related to logistical aspects of meeting scheduling and the Open Meetings Act. Duties will include setting up video conferences establishing meeting agendas the compiling of meeting minutes the completion of special projects related to the Business Enterprise Program and making travel arrangements for senior level staff. CEI offers a competitive compensation plan excellent benefits and a pension program. The ideal candidate will be an enthusiastic self-starter excited about joining our new Commission and having the opportunity to collaborate with teammates on strategies to support minority suppliers and vendors grow their businesses. We invite all interested applicants to apply as we are an equal opportunity employer.

Illinois Commission on Equity and Inclusion offers a robust benefit package including:

Monday-Friday schedule
Health life vision and dental insurance
Paid Parental leave
Pension Plan
Deferred Compensation and other pre-tax benefit programs
Employees earn (12) paid sick days annually
(10-25) paid vacation days (based on years of service)
Employees earn (3) paid personal days (pro-rated based on start date)
(13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

Why Work for Illinois

Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.

No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

Under direction serves as the primary administrative coordinator for meetings related to issues of minority women and persons-with-disabilities owned businesses in State of Illinois contracting and diversity and inclusion in State of Illinois accurate complete and timely meeting minutes in accordance with the Open Meetings Act Roberts Rules of Order and CEI policies for all public meetings and hearings administered or managed by CEI. After approval posts the minutes in accordance with the Open Meetings Act.
Provides scheduling and administrative support for other meetings related to the work of the Commission on Equity and Inclusion Business Enterprise Program Council Business Enterprise Program Council Subcommittees African American Family Commission Asian American Family Commission Latino Family Commission Muslim American Advisory Council and Special Committee.
Completes special projects related to the work of the Business Enterprise Program Council Business Enterprise Program Council Subcommittees the Fair Practices in Contracting Task Force the African American Employment Plan Advisory Council the Hispanic Employment Plan Advisory Council and the Asian-American Employment Plan Advisory Council.
Provides administrative support to the Commission on Equity and Inclusion management teams as well as CEI leadership including but not limited to making travel arrangements completing travel forms ordering supplies for the department scheduling meetings reserving rooms printing and organizing program-related materials assisting with the creation of reports including those statutorily required etc.
Serves as the back-up for BEPs primary front desk staff person in his/her absence.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge skill and mental development equivalent to completion of four years of college preferably with courses in public or business administration.
Requires one year of professional experience in a public or private organization or completion of an agency approved professional management training program.

Preferred Qualifications

This position prefers one (1) year of professional experience working with the requirements of the Open Meetings Act.
This position prefers one (1) year of professional experience preparing official meeting minutes.
This position prefers one (1) year of professional experience with Roberts Rules of Order.

Conditions of Employment

Requires the applicant to pass a background check.
Requires ability to travel in the performance of duties with overnight stays as appropriate.
Overtime is a condition of employmentand applicant may be required/mandated to work overtime including scheduled unscheduled or last-minute overtime.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Commission on Equity and Inclusion (CEI) will assist minorities women persons with disabilities and veterans in building their American dream by providing fair access to job and contracting opportunities with the State. CEI shall help the Stateenhance its workplace culture so people with diverse backgrounds experiences and ideas are respected and valued. CEI will champion all individuals pursuing equitable stakes within the are dedicated to creating an equitable and inclusive space for everyone wanting to do business with the State of Illinois. At CEI equity and inclusion are integral to what we stand for and who we are. We believe that our businesses and workforce should reflect the vast diversity of communities this great State serves and that diverse voices should be elevated and integrated into our daily work. We embrace diversity of identity experiences and thoughts and actively strive for inclusivity.

Work Hours: Monday - Friday 8:30am-5:00pm
Work Location: 115 S Lasalle St Chicago Illinois 60603
Agency Contact: Michael Chan
Email:
Posting Group:Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.

If you have questions about how to apply please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Required Experience:

Job Requisition ID:49582Closing Date: 11/10/2025Agency:Commission on Equity and InclusionClass Title:ADMIN ASSISTANT I - 00501Skill Option:NoneBilingual Option:NoneSalary: Anticipated Starting Salary $5637 monthly; Full Range $5637 - $8026 monthlyJob Type: SalariedCategory:Full TimeCounty: CookNumbe...