Executive Assistant to General Counsel & Vendor Coordinator

Why Deephaven Mortgage

Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve homeownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan.

We continuously and responsibly innovate new mortgage products and programs that put homeownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting.

Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners.
Deephavens headquarters are in Charlotte North Carolina. To learn more about our innovative loan solutions please visit or email us at .

Job Overview

The Executive Assistant to General Counsel & Vendor Coordinator is a dual role position providing high-level administrative and project support to the General Counsel and leading the Vendor Management program in collaboration with executives and other stakeholders across the organization. This individual will serve as a trusted partner ensuring the Legal department operates efficiently maintaining confidentiality in sensitive matters and supporting vendor relationships to drive compliance cost-efficiency and operational excellence.

This position requires a proactive detail-oriented professional who thrives in a fast-paced environment is adept at balancing multiple priorities and demonstrates exceptional judgment discretion and organizational skills.

This role is full time in office in the Ballantyne area of Charlotte NC.

What Youll Do

Executive Assistant Responsibilities

• Provide executive-level administrative support to the General Counsel and the greater Legal and Compliance teams including calendar management meeting preparation and correspondence

• Anticipate needs by proactively identifying priorities scheduling requirements and potential conflicts

• Serve as a liaison between the General Counsel and internal/external stakeholders

• Draft edit and prepare documents presentations legal correspondence and confidential materials

• Support the General Counsel in board-related matters committee meetings and Legal project coordination

• Maintain confidentiality in handling sensitive company and legal information

• Coordinate and complete all third-party Compliance and Diligence requests

• Manage complex travel arrangements and logistics ensuring seamless execution of domestic and international and reconcile expense reports in a timely manner

Vendor Coordination Responsibilities

• Act as the central point of contact for vendors and service providers maintaining strong professional relationships

• Manage the vendor onboarding process including collection of compliance documents contracts and agreements

• Coordinate with Finance Legal and the business to negotiate pricing and contract terms for all new and existing vendors ensuring proper vendor documentation risk management and cost control

• Track and monitor vendor performance renewals contract expirations and service-level agreements (SLAs)

• Assist in negotiations renewals and vendor communications ensuring alignment with company policies and standards

• Maintain vendor database contracts repository and related records in an organized up-to-date manner

General Administrative Support

• Handle office operations as needed including supply management office system upgrades and troubleshooting equipment issues

• Coordinate hospitality (catering room set up etc.) event logistics and meeting arrangements for internal and external gatherings

• Provide support to other executives and team members as needed.

• Support cross-functional projects requiring input from Legal and Vendor Management

What We Need

• Minimum 3 years of experience supporting senior executives preferably in Legal Compliance or Finance

• Prior legal experience or paralegal experience is a plus!

• Advanced proficiency with MS Office Suite (Outlook Word Excel PowerPoint) and comfort with legal and vendor management platforms

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines

• Strong written and verbal communication skills with keen attention to detail

• Ability to work independently and exercise sound judgment in a fast-paced environment

• Proven track record of handling highly confidential and sensitive information with discretion

• Bachelors degree in Business Administration Legal Studies or related field preferred

• Ability to work in the Ballantyne area of Charlotte NC

Key Competencies

• Confidentiality & Integrity Maintains the highest standards of discretion in sensitive matters.

• Vendor Relationship Management Skilled at building and maintaining vendor partnerships while holding vendors accountable.

• Problem-Solving Anticipates challenges and develops solutions quickly.

• Collaboration & Communication Effectively partners with executives colleagues and external stakeholders.

• Organization & Initiative Proactively manages complex schedules contracts and projects with minimal oversight.

Our Perks

Flexible Time to Recharge Personalized Time Off for What Matters (because rest isnt one-size fits all)
Future Finance Focused Generous employer-matched 401(k) plan
Community Connect Philanthropy Committee that creates charitable initiatives
Health from Day One Comprehensive health insurance starting on day one of employment
Family Matters Competitive maternity and paternity leave
Culture & Celebrations Culture Committee with team-building events and celebrations
Ideas Welcome Encouraging thought leadership and innovation
Guidance & Growth Mentorship opportunities for career development
Perk Up Exclusive discounts on travel tech pets legal and more

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