Executive Assistant
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
About the Company
Engineered Tax Services (ETS) is the nations premier tax credit and incentives firm uniquely combining the science of engineering with the principles of tax and accounting. Our team of tax attorneys engineers and scientists are recognized leaders in the field having performed millions of specialized tax services over the past decades. Through our work ETS has generated billions of dollars in U.S. economic stimulus positively impacting millions of jobs nationwide.
Reporting to the President the Executive Assistant will support the senior executives in a professional timely and efficient manner. Identify and address the needs of senior leadership and perform administrative tasks to meet Engineered Advisory goals. He/She must have the ability to thrive in a fast-paced constantly changing environment while also maintaining a sense of calm in a variety of high-pressure situations.
In addition to being organized analytical strategic and resourceful he/she must possess strong business judgment high attention to detail and communication skills and the ability to interact with a variety of people. Enthusiasm creativity and resourcefulness are crucial as is a high level of professional integrity and confidentiality.
Requirements
- Anticipate the needs of and proactively provide high-level executive administrative support to the President and COO.
- Track tasks and projects to ensure appropriate prioritization with respect to deadlines and organizational changes
- Prepare quarterly reports on Sales Activities vs plan.
- Manage Presidents logistics
- Access review prioritize triage and respond to inbound communications to the President
- Manage a complex ever-changing calendar and schedule that involves different locations / time zones / priorities / requests
- Maintain good relationships with internal/external partners
- Prepares agendas notices minutes and resolutions for meetings as required. Maintain electronic files in a neat and orderly system
- Manage highly sensitive and confidential relationships with high profile individuals
- Arrange coordinate and troubleshoot complicated travel arrangements and logistics that are often constantly in motion; ensure President is aware and updated of itinerary changes during travel and prepared upon arrival
- All other duties as assigned
- Strong scheduling and coordination skills and comfortable with last-minute changes
- Someone who thrives in a fast-paced environment with a can-do positive attitude who will always go the extra mile
- Ability to respond to subtle cues and react with situational appropriateness
- Incredibly proactive and able to take initiative and work efficiently with little direction
- Flexibility in schedule to support executives as needed
- Strong familiarity with Office365 enterprise products and a passion for implementing technology to increase efficiency
- Ability to act professionally and at all times with discretion and confidentiality
- Excellent interpersonal skills tact and discretion and professional demeanor when interacting with diverse audience
- Ability and flexibility to prioritize handle new tasks and shifting deadlines and effective multi-tasking abilities - including handling frequent interruptions while staying focused
- Proven ability to consistently and positively contribute in a high-paced changing work environment with the ability to manage work time efficiently
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Skills:
- Strong analytical planning and problem solving capabilities
- Demonstrated initiative and ability to work independently with minimal supervision required
- Associates degree (A.A.) or equivalent from two-year college or technical school; or
- Five (5) to Seven (7) years related experience and/or training; or equivalent combination of education and experience
- Ability to write reports business correspondence
- Ability to effectively present information and respond to questions from managers clients customers and the general public
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
- Ability to interpret a variety of instructions furnished in written oral or schedule form
- To perform this job successfully an individual should have knowledge of sales CRM and Project
- Management software; Office365 suite
The physical demands and office work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is required to sit talk and hear. The employee is required to sit for extended periods of time; reach with hands and arms. Because this job is performed in a home office work environment it is the employees responsibility to create a work space that will not promote injuries to the body; such as back wrist neck eyes etc.
Benefits
- Salary: $50k - $60k per year
Required Skills:
Anticipate the needs of and proactively provide high-level executive administrative support to the President and COO. Track tasks and projects to ensure appropriate prioritization with respect to deadlines and organizational changes Prepare quarterly reports on Sales Activities vs plan. Manage Presidents logistics Access review prioritize triage and respond to inbound communications to the President Manage a complex ever-changing calendar and schedule that involves different locations / time zones / priorities / requests Maintain good relationships with internal/external partners Prepares agendas notices minutes and resolutions for meetings as required. Maintain electronic files in a neat and orderly system Manage highly sensitive and confidential relationships with high profile individuals Arrange coordinate and troubleshoot complicated travel arrangements and logistics that are often constantly in motion; ensure President is aware and updated of itinerary changes during travel and prepared upon arrival All other duties as assigned Skills: Strong scheduling and coordination skills and comfortable with last-minute changes Someone who thrives in a fast-paced environment with a can-do positive attitude who will always go the extra mile Ability to respond to subtle cues and react with situational appropriateness Incredibly proactive and able to take initiative and work efficiently with little direction Flexibility in schedule to support executives as needed Strong familiarity with Office365 enterprise products and a passion for implementing technology to increase efficiency Ability to act professionally and at all times with discretion and confidentiality Excellent interpersonal skills tact and discretion and professional demeanor when interacting with diverse audience Ability and flexibility to prioritize handle new tasks and shifting deadlines and effective multi-tasking abilities - including handling frequent interruptions while staying focused Proven ability to consistently and positively contribute in a high-paced changing work environment with the ability to manage work time efficiently Qualifications To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Skills: Strong analytical planning and problem solving capabilities Demonstrated initiative and ability to work independently with minimal supervision required Education/Certification: Associates degree (A.A.) or equivalent from two-year college or technical school; or Five (5) to Seven (7) years related experience and/or training; or equivalent combination of education and experience Language Skills: Ability to write reports business correspondence Ability to effectively present information and respond to questions from managers clients customers and the general public Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Ability to interpret a variety of instructions furnished in written oral or schedule form Computer Skills: To perform this job successfully an individual should have knowledge of sales CRM and Project Management software; Office365 suite Physical Demands and Work Environment: The physical demands and office work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is required to sit talk and hear. The employee is required to sit for extended periods of time; reach with hands and arms. Because this job is performed in a home office work environment it is the employees responsibility to create a work space that will not promote injuries to the body; such as back wrist neck eyes etc.
Required Education:
- Associates degree (A.A.) or equivalent from two-year college or technical school; or- Five (5) to Seven (7) years related experience and/or training; or equivalent combination of education and experience
Company Industry
IT Services and IT Consulting
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
