Human Resources Administrator

The Human Resources Administrator is responsible for;

• 1. HR Leadership & Team Oversight

• Provide strategic HR leadership across departments supporting a workforce of 40 employees.
• Collaborate with the COO to align HR operations with our mission and values.
• Mentor junior HR staff and coordinate cross-functional HR support.
• Apply global HR best practices from prior experience with international companies or organizations.

• 2. HR Operations & Documentation

• Maintain accurate employee records including contracts leave balances performance evaluations and updates.
• Monitor probation timelines and coordinate evaluations confirmations and exits.
• Organize and maintain structured digital and physical HR files ensuring audit-readiness for both internal and external stakeholders.
• Prepare reports and presentations for the COO tailored to meet both commercial performance standards and non-profit impact reporting needs.

• 3. Recruitment & Onboarding

• Coordinate hiring activities with outsourced HR agency balancing speed and quality in a deadline-driven environment.
• Schedule and participate in interviews and hiring decisions.
• Manage onboarding logistics and ensure all documentation is complete and compliant.
• Conduct orientation check-ins and schedule induction meetings.
• Assess basic computer and AI skills during onboarding and coordinate training as needed.
• Ensure timely issuance of work tools uniforms and ID badges.

• 4. Policy Management & Compliance

• Deliver weekly HR sessions to familiarize employees with company policies and values.
• Collect file and track signed employee policy acknowledgments.
• Set reminders for policy follow-ups and documentation deadlines.
• Ensure clarity and completeness of all HR-related compliance records with attention to the differing documentation standards expected in commercial audits versus donor-funded reviews.

• 5. OKR Administration

• Lead the administration and oversight of company-wide OKRs (Objectives & Key Results).
• Support teams in developing meaningful OKRs aligned with strategic goals.
• Track communicate and report OKR progress across departments.
• Maintain records and presentations of OKRs over time to assess impact and performance.

• 6. Calendar & Timeline Coordination

• Track employee contract start/end dates probation periods and renewal timelines.
• Schedule onboarding sessions HR briefings and internal meetings.
• Maintain a calendar of employee anniversaries birthdays and appreciation days.
• Plan and track external HR-related engagements (e.g. trainings TOT sessions).
• Maintain proactive scheduling discipline to meet operational demands and reporting cycles.

• 7. Administrative Support

• Register new motorbikes and manage follow-up documentation.
• Track inventory for staff supplies and raise procurement requests.
• Ensure timely ordering and distribution of work clothes and ID badges.
• Respond to staff inquiries and requests with professionalism and timeliness even under pressure.

• 8. Impact Dashboard Coordination

• Actively cooperate with partners in the design development and ongoing maintenance of real-time impact dashboard.
• Provide partners with all operational financial and impact-related data reasonably required to update and maintain the dashboard.
• Serve as the designated internal liaison responsible for coordinating timely data provision across departments.
• Ensure the dashboard remains publicly accessible to stakeholders and reflects accurate up-to-date information.
• Understand and navigate the distinct reporting expectations of commercial partners (e.g. KPIs ROI) and non-profit collaborators (e.g. community outcomes equity metrics).

Qualifications :

• Bachelors Degree or Diploma in Human Resources Business Administration or related field.
• Minimum 5 years of experience in a senior HR leadership role.
• Proven experience managing HR operations for teams of 40 employees.
• Exposure to international companies or organizations with diverse reporting frameworks.
• Proficiency in Microsoft Office or Google Workspace (Docs Sheets Forms).
• Strong organizational and communication skills.
• High level of confidentiality integrity and emotional intelligence.
• Outstanding organizational and time-management abilities.

• Preferred Attributes

• Ability to multitask and manage time effectively in a busy deadline-driven workplace.
• Quick turnaround on tasks to ensure continuity and responsiveness.
• Familiarity with HR software systems.
• Experience preparing reports for diverse audiencesexecutives donors regulators.
• Commitment to our values: Shared Prosperity Sustainability Stronger Relationships Safety.

Additional Information :

Remuneration:

KES 80K gross. 

If you are up to the challenge and possess the necessary qualifications and experience please send your CV and cover letter on our website 

Only successful candidates will be contacted

Remote Work :

No

Employment Type :

Full-time