Payroll Administrator

Nairobi - Kenya

Monthly Salary: Ks 80000 - 80000

Experience Required: 5years

Posted on: 27-10-2025

Vacancies: 1 Vacancy

Job Summary

About this Role

We are seeking a highly skilled and experienced Payroll Administrator to oversee payroll operations for our Healthcare Homecare Program. This role requires deep expertise in payroll management healthcare labor regulations and compliance with federal state and local wage laws. The Payroll Administrator will be responsible for end-to-end payroll processing maintaining accuracy timeliness and compliance while serving as the key liaison between Payroll Human Resources Finance and Operations.

The ideal candidate will be a proactive leader who thrives in a fast-paced healthcare environment demonstrates exceptional problem-solving skills and ensures that payroll operations align with the companys mission to support our caregivers and staff who deliver critical homecare services.

Key Responsibilities

Payroll Operations

Manage and process payroll for all homecare staff (field caregivers nurses administrative staff) across multiple states and pay cycles (weekly bi-weekly and monthly).
Validate timesheets schedules and electronic visit verification (EVV) records to ensure accurate compensation.
Maintain compliance with the Fair Labor Standards Act (FLSA) wage and hour regulations overtime rules and healthcare-specific pay requirements.
Accurately process shift differentials on-call pay hazard pay and union agreements (if applicable).
Monitor garnishments benefits deductions direct deposits and tax withholdings.

Compliance & Audit

Ensure payroll processes comply with federal state and local regulations including Medicaid/Medicare reimbursement requirements where applicable.
Prepare and file all payroll-related tax reports and ensure accuracy in W-2 W-4 1099 and other statutory filings.
Lead internal and external payroll audits ensuring timely resolution of discrepancies and compliance with audit standards.
Keep current with legislation affecting payroll including IRS guidelines Department of Labor updates and healthcare wage compliance (e.g. minimum wage mandates live-in caregiver pay rules).

Collaboration & Leadership

Partner with HR on employee life-cycle changes (new hires transfers promotions terminations and leave of absence management).
Serve as the main point of contact for employee payroll inquiries resolving issues promptly while maintaining a high level of customer service.

Process Improvement & Systems Management

Oversee payroll systems and HRIS platforms; recommend and implement system upgrades integrations and automation tools.
Develop and refine standard operating procedures (SOPs) to ensure consistency scalability and efficiency.
Identify opportunities for streamlining payroll processes reducing errors and enhancing employee experience.
Produce regular and ad hoc reports on payroll trends compliance and workforce costs for leadership decision-making.

Requirements

Skills and Qualifications

Bachelors degree in Accounting Finance Business Administration or related field required.
Minimum of 4 years of progressive payroll management experience with at least 2 years in healthcare homecare or another service-oriented industry.
Strong knowledge of multi-state payroll processing healthcare labor laws wage/hour compliance and union contract administration.
Experience with Medicaid/Medicare-related payroll compliance and EVV systems strongly preferred.
Proficiency with payroll and HRIS systems (e.g. ADP Paycom Paychex or equivalent) along with advanced Excel skills (pivot tables VLOOKUP data validation).
Demonstrated leadership skills with proven ability to manage and develop payroll staff.
Exceptional analytical skills attention to detail and ability to work under tight deadlines.
Strong interpersonal and communication skills with the ability to work cross-functionally and provide excellent service to employees and leadership.
High ethical standards with commitment to confidentiality compliance and integrity in all payroll matters.

Required Skills:

Interpersonal and communication skills Analytical skills and attention to detail Proficiency with payroll and HRIS systems Leadership skills

Required Education:

Bachelors degree in Accounting Finance Business Administration

About this RoleWe are seeking a highly skilled and experienced Payroll Administrator to oversee payroll operations for our Healthcare Homecare Program. This role requires deep expertise in payroll management healthcare labor regulations and compliance with federal state and local wage laws. The Payr...