Coordinator – Projects and Operations
Coordinator – Projects and Operations
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Job Description
The Coordinator Projects and Operations position is hybrid at the intersection of internal project coordination and operations support. The successful candidate will contribute to optimizing processes structuring information and ensuring project follow-up in a constantly evolving context.
This key role is based on collaboration with various stakeholders: management project managers external partners and colleagues from other departments.
What you will accomplish with us
Internal Project Coordination
- Ensure administrative management of projects including tracking schedules and key project milestones (e.g. deliverables kick-off meetings phase progress effort reviews and budget tracking etc.).
- Support resource planning (e.g. workload tracking links between projects and availability).
- Be the main point of contact for team members management and clients.
Administrative Operations and Optimization
- Participate in current operations notably: billing schedule coordination with finance data updates in our CRM (Dynamics 365).
- Support document migration to SharePoint and ensure proper file structure.
- Contribute to continuous improvement of internal processes: identify pain points propose solution paths document procedures.
- Collaborate with the team in implementing innovative solutions (Power BI automation AI integration or intelligent tools).
- Draft service proposals contractual agreements and payment requests.
Qualifications :
- University degree in administration project management or related field.
- Relevant experience of 2 to 5 years in coordination or operations management.
- Experience in architecture engineering or construction is an asset.
- Strong proficiency with Microsoft 365 suite (Outlook Teams Word Excel SharePoint Planner).
- Comfort with tools like Power BI Dynamics 365 or Power Automate is an asset.
- Ability to structure processes create simple and effective tools and facilitate collaboration between teams.
- Initiative rigour and great attention to detail.
- Team spirit and collaborative approach.
- Strong adaptability: enjoy challenges and the unexpected and demonstrate solid ability to prioritize.
- Ability to communicate clearly in writing and orally in English and in French as well.
Why join our team
- To actively participate in the evolution of an engineering firm that values innovation rigour and people.
- To evolve in a position that offers great latitude diversity of mandates and close collaboration with management.
- To contribute to concrete projects and truly make a difference daily.
Additional Information :
What we offer
ELEMA considers the development and well-being of our team members to be absolute priorities. We therefore offer the following benefits:
- Stimulating large-scale projects.
- Competitive compensation.
- Flexible group insurance program (health and dental insurance).
- 3 weeks of vacation minimum.
- Office closure between Christmas and New Year.
- Social activities throughout the year.
- Gym access.
- Telemedicine platform.
Please note that only candidates whose application has been selected will be contacted for an interview.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
