Personal Assistant (MFD)
Personal Assistant (MFD)
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Salary Not Disclosed
1 Vacancy
Job Description
About iCliGo
iCliGo is an innovative platform that connects travelers with independent and highly qualified travel consultants.
Founded in 2014 this Portuguese multinational has evolved into a technology-driven company dedicated to meeting the needs and dreams of a new generation of travelers and entrepreneurs.
We are proud to foster a collaborative and inclusive workplace where every team member has the opportunity to grow and thrive.
About the Role
As aPersonal Assistant you will provide comprehensive support across both professional and personal matters ensuring the smooth running of the executives business and private life. This role requires exceptional organizational skills discretion and the ability to anticipate needs while handling a wide range of tasksfrom managing diaries and business communication to coordinating household travel and lifestyle arrangements.
Key Responsibilities
- Manage CEO calendar appointments meetings and travel (domestic & international).
- Screen and prioritize emails calls and correspondence.
- Prepare reports presentations and meeting materials.
- Coordinate with business partners staff and external stakeholders.
- Track key deadlines follow up on commitments and ensure the executive is well-prepared.
- Manage personal diary family events and special occasions.
- Organize travel itineraries for both business and personal trips.
- Oversee personal errands such as shopping reservations pet caring and household arrangements.
- Coordinate with service providers (household staff contractors suppliers etc.).
- Assist with financial administration: expense tracking bill payments reimbursements.
- Support event planning (dinners holidays family gatherings).
- Ensure sensitive personal information is handled with absolute confidentiality.
What Were Looking For
- Proven experience as a Personal Assistant Executive Assistant or Lifestyle Manager.
- Excellent multitasking organizational and time-management skills.
- Strong written and verbal communication.
- Tech-savvy: proficient with MS Office Google Workspace and scheduling tools.
- Ability to adapt quickly and remain calm under pressure.
- Trustworthy discreet and proactive.
- Valid drivers license and flexibility to travel (optional depending on role).
- Experience supporting high-profile individuals or families.
- Ability to work irregular hours when needed.
- Strong interpersonal skills with a polished professional demeanor.
- A solutions-oriented can-do mindset.
Benefits
- Competitive salary based on experience and expertise;
- Annual performance-based bonus;
- AdvanceCare health insurance;
- 24 days of annual leave (including your birthday off);
- Remote working model;
- Travel perks at net rates.
Employment Type
Full Time
