Payroll Supervisor
Payroll Supervisor
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1 Vacancy
Job Description
Payroll Supervisor
Administration
Reports To: Director of Finance
Schedule: 40 hours/52 weeks Supervisor
Salary: Commensurate with Supervisor Agreement
Anticipated Start Date: January 5 2026
Job Summary: Responsible for overseeing and managing the organizations payroll functions to ensure accurate
and timely processing of employee compensation. This includes ensuring compliance with relevant laws and
regulations resolving discrepancies maintaining payroll records and collaborating with the Human Resource
department. The Payroll Supervisor also implements process improvements and ensures adherence to company
policies and deadlines.
Preferred Qualifications:
- Bachelors degree in finance or accounting preferred
- Minimum of four years of experience in school payroll and benefits
- Demonstrated proficiency with computers required. Working knowledge of Windows based programs and
Google (word processing spreadsheets and presentation software) required - Demonstrated high level of confidentiality integrity and discretion
- Demonstrated excellent verbal and written communication skills
- Demonstrated ability to work collaboratively and establish positive relationships with colleagues school
staff and the kids and families of FHPS - Demonstrated ability to be highly organized and work well under pressure
- Ability to work a flexible schedule when necessary
Essential Job Functions:
Process biweekly payroll for teachers administrators supervisors
Reconcile the biweekly payroll
Monitor and reconcile payroll liability accounts
Submit payroll direct deposit to the districts financial institution
Complete ORS biweekly reports final payroll details audits payments and small steps campaign
Prepare monthly and year-end journal entries
Complete file and reconcile the IRS form 941 by the required deadline
Prepare and submit annual W-2 forms by the required deadline
Process annual group life charges
Report quarterly unemployment wages to appropriate institution
Complete State of Michigan monthly tax return including sales tax
Assist with calculation of bus drivers 30-hour average
Assist with reconciling employee benefits to the employee ledger
Assist with calendar year close and open
Assist with fiscal year end close
Update tax tables as necessary
Prepare payroll due diligence letters
Prepare information for all payroll-related audits
Assist with employee retirement questions related to MPSERS
Assist with unemployment claims
Serve as back-up to the payroll technician including processing biweekly payroll for support staff
Assist with estimating employee costs for grants and other funding
Monitor and track ESTA to ensure compliance
Consistent and reliable punctuality and attendance
Perform other duties as assigned by the Director of Finance
Physical Requirements:
While performing the duties of this job the employee is required to stand walk sit use hands to finger handle or
feel reach with hands and arms climb or balance stoop kneel jump crouch or crawl talk hear (in a quiet or
noisy environment). The employee must be able to lift and/or move a minimum of 20 pounds and occasionally
exceeding 20 pounds. Specific vision abilities required by this job include close vision distance vision and ability to
adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions of the job.
Work Environment:
The noise level in the work environment is usually moderate to loud. Work will be performed primarily indoors but
may need to be outdoors occasionally.
Mental Functions:
While performing the duties of this job the employee is required to compare analyze communicate both orally
and in writing copy coordinate instruct compute synthesize evaluate use interpersonal skills compile and
negotiate.
Evaluation:
In accordance with the Supervisor Agreement.
Terms of Employment:
The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace
throughout his/her employment in the District.
The Forest Hills Public SchoolDistrictdoes not discriminate on the basis of race color national origin religion age sex (including pregnancy gender identity or sexual orientation) marital status disability genetic information or any other legally prohibited basis in its employment decisions or the provision of services.
Required Experience:
Manager
Employment Type
Full-Time
