Executive Assistant - 14937
Executive Assistant - 14937
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Salary Not Disclosed
1 Vacancy
Job Description
Type: Full-time Independent Contractor
Location: Remote
Work hours: 9:00 AM 5:00 PM US Pacific time zone
Overview
We are seeking a highly organized and proactive Executive Assistant to support the CEO with day-to-day operations project tracking and finance-related tasks. This role requires excellent communication skills strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
The ideal candidate will bring a finance background solid experience in executive support and a proactive approach to problem-solving.
Key Responsibilities
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Inbox Management
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Triage CEO s inbox 1 2x daily (remove spam flag urgent items delegate tasks).
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Ensure timely follow-up and action items from email correspondence.
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Daily Sync
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Join a 30-minute daily check-in with the CEO to align on priorities and tasks.
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Project & Operations Support
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Track and follow up on projects including EOR-related tasks.
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Assist with handling legal documents and coordinating vendor communications.
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Maintain and update process documentation and project trackers.
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Finance & Payments
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Assist with invoice follow-ups payment processing and commission authorizations.
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Support with spreadsheets reconciliations and financial documentation.
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Administrative Support
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Maintain organized digital files and ensure document accuracy.
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Support operational workflows and ad-hoc tasks as assigned.
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Qualifications
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Proven experience as an Executive Assistant Operations Coordinator or similar role.
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Strong organizational and project management skills.
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Proficiency with Microsoft Office/Google Workspace (especially Excel/Sheets).
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Finance background highly beneficial (experience with invoices payments or reconciliations).
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Excellent written and verbal communication in English.
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Dutch or Afrikaans language skills are a plus but not required.
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Ability to work independently handle confidential information and manage competing priorities.
Employment Type
Full-time
