Office Manager Assistant - Temporary position (Maternity Leave Cover)
Office Manager Assistant - Temporary position (Maternity Leave Cover)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Assistant Office Manager - Temporary position (Maternity Leave Cover)
Madrid
About us
Matrix Renewables is a renewable energy platform that was founded by global alternative asset manager TPG through its impact investing platform TPG Rise in 2020. Headquartered in Madrid Matrix Renewables focuses on developing constructing and being long-term owners of renewable energy assets.
Matrix Renewables current portfolio is comprised of 15.5 GW of operational under construction near ready-to-build and under development solar PV projects and a further across Europe US and LATAM.
TPG Rise is a $29 billion impact investing platform focused on investing in and supporting the growth of world-class businesses that deliver positive and measurable social and environmental impact globally.
TPG is a leading global alternative asset investment firm with offices in Austin Beijing Boston Dallas Fort Worth Hong Kong Houston London Luxembourg Melbourne Moscow Mumbai New York San Francisco Seoul Singapore and Washington D.C. TPGs investment platforms span a wide range of asset classes including private equity growth equity impact investing infrastructure growth venture real estate secondaries and public equity.
The Role
At Matrix we are looking for an Assistant Office Manager to support the efficient daily operations of our Madrid office on a temporary basis to cover a maternity leave. Reporting directly to the Office Manager this role will ensure a welcoming and well-organized environment for employees and visitors while assisting in the implementation of office policies procedures and services.
Key activities and responsibilities:
- Support in the management of everyday office duties including the reception
- Oversee visitors to the office and ensure a friendly personal experience
- Ensure peak operations for the organization and implement preventive measures for potential issues
- Assist in the implementation of policies and procedures measure outcomes against standards and improve operational flow
- Coordinate internal and external resources and cultivate relationships with vendors
- Respond to requests and questions about office operations
- Ensure office efficiency by maintaining common areas organizing procedures handling correspondence managing file systems and overseeing supplies and equipment
- Oversee day-to-day office activities as main point of contact in the reception area and keep management informed regularly via performance reports
- Provide direct administrative support as needed including scheduling appointments meetings and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
- Oversee and maintain office equipment for uninterrupted function identify needs and acquire supplies manage vendor relationships and coordinate food deliveries when requested
- Ensure onboarding process for new employees
General Skills / Attributes:
- Bachelors degree or equivalent
- One or more years of experience in office management
- Strong time-management and people skills high degree of flexibility and excellent multitasking ability
- Proficiency with office applications and aptitude for learning new software and systems
- Ability to maintain confidentiality of company information
- Experience in developing internal systems
- Advanced computer skills and experience with online platforms
- Fluent in English and Spanish
Matrix is committed to a fulfilling inclusive and non-discriminatory working environment in which all individuals are treated as individuals with respect and dignity and are given opportunities to develop their careers and contribute to both the Companys and their own success. Furthermore Matrix is committed to ensuring a rigorous fair and non-discriminatory selection and recruitment process and to treat all candidates who apply for a position in Matrix equally. We advocate for equal opportunity and do not discriminate against gender marital status religion age color race sexual orientation nationality or disability.
Matrix Renewables (Spain) S.L. (Matrix) with domicile at C/ Velzquez 34 3 planta 28001 Madrid hereby informs the job applicant (the Applicant) that his/her curriculum vitae as well as all other personal data provided during the selection process will be processed by Matrix as data controller. Such data will be processed for the purpose of analyzing the Applicants skills and aptitudes and assessing the Applicants candidacy for the job offered.
The Applicant under the terms established in the data protection regulations in force at any time may exercise his/her rights to access rectification erasure restriction of processing data portability objection and not to be subject to automated individual decisions. For this purpose he/she may contact in writing to the following email address: .
Employment Type
Full Time
