Executive Assistant & Operations Coordinator
Executive Assistant & Operations Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Type: Full-time Independent Contractor
Location: Remote (Based in South Africa or Latin America)
Work hours: 9:00 AM 5:00 PM US time zone
Overview
We are seeking a highly organized and proactive Executive Assistant & Operations Coordinator to provide full-time support to the founder and leadership team. This role is critical in ensuring smooth day-to-day operations managing projects and serving as a professional point of contact for internal and external stakeholders. The ideal candidate thrives in a fast-paced entrepreneurial environment and is confident handling both administrative and operational responsibilities.
Key Responsibilities
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Administrative Support
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Manage scheduling calendar coordination and meeting logistics.
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Handle travel arrangements expense reporting and general document organization.
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Maintain inbox oversight and support timely follow-ups.
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Project & Operations Coordination
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Support project management and task tracking coordinating with trainers subject matter experts and community partners.
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Apply project management methodologies (Agile/Scrum) to streamline workflows.
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Prepare documents dashboards and reports to support grant compliance and project reporting.
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Onboard and coordinate contractors vendors and strategic partners.
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Conduct research and due diligence to support strategic initiatives.
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Stakeholder Engagement
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Serve as a professional point of contact with internal teams partners and community stakeholders.
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Support communications and follow-ups with strategic partners to ensure alignment and progress.
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Requirements
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Experience: 3 years in an administrative project coordination or executive assistant role.
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Skills:
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Strong organizational and time management skills; able to prioritize and multitask.
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Proficiency with G Suite Trello Slack and other productivity/collaboration tools.
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Familiarity with project management methodologies (Agile/Scrum) or willingness to obtain certification.
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Excellent written and verbal communication in English; Spanish or other language skills a plus.
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Preferred: Experience supporting founders or executives in dynamic entrepreneurial environments.
Employment Type
Full-time
