Administrative Assistant, Professional Counseling and Leadership
Administrative Assistant, Professional Counseling and Leadership
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$ 32600 - 36000
1 Vacancy
Job Description
Department:
Professional Counseling and Leadership
Requested Start Date:
September 29 2025
Salary:
$32600.00 - $commensurate with experience
Normal Work Schedule:
8:00 am 4:30 pm Monday - Friday
Job Summary:
The Administrative Assistant performs clerical and secretarial work processes and maintains relatively complex office records reports and materials of greater difficulty and with more independence but within guidelines established by precedents and departmental policies. This position has routine personal contact with faculty staff students and the general public providing standard information and occasionally explaining methods procedures services and activities of the Department.
Duties and Responsibilities:
- Receives screens and routes visitors answers routine inquiries by phone email or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
- Receives sorts according to content and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
- Creates reports tables charts minutes and other documents.
- Maintains calendars for personnel student workers labs and meeting rooms.
- Assists in budget preparation; monitors expenditures; creates purchase requisitions direct vouchers and fund transfers.
- Inputs the semester schedule and makes adjustments as needed.
- Supervises student workers; trains and orients new staff members.
- Records verbal and numerical data such as personnel and payroll information.
- Reviews the work of student workers for accuracy and correctness; makes recommendations for revisions.
- Inventories and stocks office supplies; orders computers furniture etc. as needed.
- Prepares contracts specifications or other forms requiring precise knowledge of methods procedures policies or other information.
- Arranges conferences meetings and travel for supervisor faculty and guests.
- Perform other duties as assigned.
Required Minimum Qualifications:
- High School diploma or equivalent
- At least two (2) years full time equivalent experience in clerical or administrative support
Required Documents:
- Cover Letter
- Resume
Employee Benefits:
JSU strives to provide a great quality of life to our employees through an attractive competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:
- Retirement Plans
- Alabama Teachers Retirement System (TRS)
- RSA-1 Deferred Compensation
- 403-B Retirement Annuity (TIAA)
- Health Insurance
- Medical (PEEHIP)
- Optional plans: vision dental flexible spending plan dependent care cancer and hospital indemnity
- Long-term disability and life insurance
- Tuition assistance
- Paid and unpaid leave
- Employee Assistance Program
- Prescription assistance
For additional information regarding benefits please visit our website.
Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act the Jacksonville State University Police provide information on crimes statistics crime prevention law enforcement crime reporting and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation age genetic information national origin disability status protected veteran status or any other characteristic protected by law.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
