Office Administrator-Kisumu
Office Administrator-Kisumu
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Job Description
Key Responsibilities
Manage front office operations including reception duties handling calls emails and walk-in clients.
Maintain office supplies equipment and vendor relationships to ensure smooth operations.
Prepare format and manage documents contracts and reports for client and candidate engagements.
Support the recruitment team with interview scheduling candidate onboarding documentation and database updates.
Assist in managing calendars coordinating meetings and preparing meeting agendas/minutes.
Maintain and update client and candidate records in the Applicant Tracking System (ATS) and CRM.
Ensure proper filing systems (both digital and physical) for confidential HR and recruitment documents.
Track invoices petty cash and liaise with accounts for payment processing.
Coordinate travel arrangements and logistics for staff or candidates as required.
Support in planning and executing company events training sessions and client workshops.
Requirements
Diploma or Bachelor s degree in Business Administration Human Resource Management or related field.
2 years of administrative experience preferably in HR recruitment or professional services.
Excellent communication and interpersonal skills with a client-focused approach.
Strong organizational skills with keen attention to detail.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and familiarity with ATS/CRM systems is an added advantage.
Ability to handle sensitive and confidential information with discretion.
Strong time management skills and ability to multitask in a fast-paced environment.
Key Competencies
Professionalism and discretion
Customer service orientation
Problem-solving and adaptability
Team player with initiative
If you want I can also make you a leaner more conversational JD that fits Bridge Talent s modern people-first tone rather than the traditional corporate format. That would work better if the firm wants to sound approachable while still professional. Would you like me to prepare that next
You said:
We are seeking a proactive and highly organized Office Administrator to ensure smooth daily operations within our HR & Recruitment firm. This role is integral to maintaining efficient office processes supporting the recruitment team and delivering excellent service to both clients and candidates.
ChatGPT said:
Got it here s a cleaner version focused purely on the role and the ideal person without talking about recruitment functions:
Key Responsibilities
Manage front office operations including handling phone calls correspondence and visitors.
Maintain office supplies equipment and vendor relationships.
Prepare and manage documents reports and filing systems (digital and physical).
Coordinate meetings manage calendars and arrange travel or logistics when needed.
Track petty cash process invoices and liaise with accounts for payments.
Ensure the office environment is well-maintained orderly and welcoming.
Support the management team with administrative tasks and project coordination.
Ideal Candidate Profile
Diploma or degree in Business Administration or related field.
2 years of proven administrative experience in a busy office setting.
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite; familiarity with office management systems is an advantage.
Professional resourceful and able to work independently as well as in a team.
Who We Are Looking For: Key Qualities: Strong communication skills, presentation skills, and a bubbly, approachable personality. Skills & Experience: Solid note-taking abilities, executive assistant skills, and lead-generation experience. A driven and organized individual with a strong interest in business development and entrepreneurship. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word); familiarity with CRM or project management tools is a plus. At least 2 years of experience in an administrative or support role, ideally in a fast-paced environment. Personal Traits: Highly organized, and proactive, keen eye for detail and a problem-solving attitude. Educational Background: A degree in Business Administration, Marketing, or a related field is preferred but not required.
Employment Type
Full Time
