Payroll & HR Coordinator
Payroll & HR Coordinator
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Job Description
Every person deserves compassion dignity and the safety of a place to call home.
Homelessness is the largest social and public health crisis in California. Illumination Health Home (IHH) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted interdisciplinary services in our recuperative care centers emergency shelters housing services and childrens and family programs. IHH currently has 13 facilities with 22 micro-communities scattered across Orange County Los Angeles County and the Inland Empire.
Job Description
The Payroll & HR Coordinator at Illumination Health Home plays a crucial role in ensuring accurate and timely semi-monthly payroll processing for 300 employees. This position is responsible for maintaining payroll records managing deductions reconciling reports and ensuring compliance with federal state and local payroll regulations. This role requires meticulous attention to detail strong understanding of payroll systems and processes and the ability to manage sensitive information with addition to Payroll the coordinator will provide essential support to the HR department assisting with benefits administration 401(k) coordination and other HR functions as needed. A strong commitment to confidentiality accuracy and problem-solving is essential to support the organizations mission effectively.
The pay rate for this role is: $26.00 - $30.00 per hour depending on experience.
Responsibilities
- Process Semi-monthly payroll accurately and in compliance with company policies.
- Establish and maintain employee payroll records.
- Input review and audit timekeeping and payroll related data.
- Maintain time and attendance records.
- Ensure payroll deadlines align with the payroll calendar.
- Process advance payments termination payouts and other off-cycle payroll transactions.
- Enter terminations into the payroll system (UKG)
- Update payroll system with changes in pay tax status and other payroll related categories.
- Process employee accrual (PTO sick leave bereavement etc.)
- Review and process meal waivers according to company policies and labor laws.
- Calculate and process voluntary and involuntary.
- Manage and update 401(k) deductions loans and contributions.
- Ensure compliance with federal state and local payroll tax laws.
- Prepare and file tax forms and payroll tax reports.
- Process and respond to garnishment notices.
- Coordinate quarterly benefits reporting and reconciliation
- Process benefits appropriately each pay period
- Conduct benefits audits reporting and reconciliation.
- Administer employee benefits programs including health dental vision life insurance retirement plans etc.
- Assist with annual open enrollment.
- Reconcile earnings deductions and payroll totals.
- Review payroll reports and correct discrepancies.
- Compile payroll data for multiple worksites and complete multiple worksite reports.
- Generate monthly reports for management auditors and external agencies.
- Respond to payroll inquiries from employees regarding wages deductions and benefits.
- Address and resolve payroll related issues in a timely manner.
- Serve as point of contact for benefit-related questions and escalate complex issues to HR Generalist.
- Maintain confidentiality of sensitive payroll and employee information
- Ensure the payroll process adheres to company policies and legal requirements.
- Support HR team with onboarding and offboarding process
- Perform administrative tasks related to payroll/HR operations.
- Help maintain HRIS records and ensure data integrity
- Support HR audits compliance reporting and document management.
- Assist with process improvements.
- Perform appropriate duties as assigned by management
Preferred Experience/Minimum Qualifications
Required:
- Associates degree in Human Resources Accounting Business Administration or 24 years of payroll processing experience.
- Proficiency in UKG Ready (Kronos) or similar payroll/HRIS systems.
- Strong knowledge of federal state and local payroll regulations including tax compliance and wage laws.
- Experience with timekeeping systems and maintaining accurate payroll records.
- Ability to process semi-monthly payroll including wage calculations overtime and deductions.
- Experience handling garnishments tax forms voluntary/involuntary deductions and 401(k) contributions.
- Strong attention to detail and ability to identify and resolve payroll discrepancies.
- Ability to maintain confidentiality of sensitive payroll and employee information.
- Proficiency in Microsoft Excel and other payroll-related reporting tools.
- Strong organizational analytical and communication skills to assist employees with payroll inquiries.
- 5 years of payroll processing experience in a mid-to-large-size company.
- Bachelors degree in a related field
- Experience processing payroll for multiple worksites.
- Familiarity with quarterly benefits reporting and payroll tax filings.
- Knowledge of meal waivers accrual calculations and payroll-related audits.
- CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) is a plus.
- Previous experience in an HR or Finance-related role that involved payroll responsibilities.
Benefits
- Medical Insurance funded up to 91% by Illumination Heatlh Home (Kaiser and Blue Shield) depending on the plan
- Dental and Vision Insurance
- Life AD&D and LTD Insurance funded 100% by Illumination Health Home
- Employee Assistance Program
- Professional Development Reimbursement
- 401K with Company Matching
- 10days vacation PTO/year
- 6 days sick PTO/year
- 10 days holiday PTO/year
- Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loan
Required Experience:
Manager
Employment Type
Full-Time
