Legal Litigation Secretary

DUTIES & RESPONSIBILITIES:

KEY RESPONSIBITLIES / KPIS:

• Calendar Management: Manage calendars for attorneys scheduling appointments meetings and court appearances.
• Document Preparation:Prepare and edit legal documents such as contracts pleadings and correspondence.
• Communication: Handle phone calls emails and correspondence with clients attorneys and other stakeholders.
• File Management: Maintain organized files both physical and digital ensuring easy access to documents.

Administrative Tasks:

• Scheduling: Coordinate travel arrangements court appearances and other logistics.
• Expense Tracking: Manage and track expenses ensuring timely billing and reimbursement.
• Client Communication: Communicate with clients keeping them informed about case progress.
• Office Management: Maintain office supplies equipment and software.

Technical Skills:

• Microsoft Office: Proficient in Microsoft Office particularly Word Excel and Outlook.
• Legal Software: Familiarity with legal software such as document management systems and time tracking software.
• Document Management: Ability to manage and maintain complex document systems.

Soft Skills:

• Organizational Skills: Ability to prioritize tasks manage multiple projects and meet deadlines.
• Communication Skills: Excellent written and verbal communication skills.
• Discretion and Confidentiality: Ability to maintain confidentiality and handle sensitive information.
• Problem-Solving: Ability to think critically and solve problems efficiently.

Additional Responsibilities:

• Case Management: Assist attorneys in managing cases including tracking deadlines and court appearances.
• Billing and Invoicing: Assist with billing and invoicing clients.
• Office Procedures: Develop and implement office procedures to improve efficiency.

Essential Qualities/ Soft Skills:

• Organizational Skills: Ability to prioritize tasks manage multiple projects and meet deadlines.
• Attention to Detail: High level of accuracy and attention to detail in document preparation and management.
• Communication Skills: Excellent written and verbal communication skills with ability to interact with attorneys clients and other stakeholders.
• Discretion and Confidentiality: Ability to maintain confidentiality and handle sensitive information.
• Problem-Solving: Ability to think critically and solve problems efficiently.

Key Attributes:

• Professionalism:Demonstrates a high level of professionalism in interactions with attorneys clients and other stakeholders.
• Reliability: Dependable and reliable in meeting deadlines and completing tasks.
• Adaptability: Ability to adapt to changing priorities and deadlines.
• Technical Skills: Proficient in Microsoft Office 365 & MS Teams and other relevant technology.
• Time Management: Ability to manage time effectively prioritizing tasks and meeting deadlines.

Personal Qualities:

• Integrity: Demonstrates high level of integrity and ethics in performing duties.
• Respectfulness: Treats others with respect and professionalism.
• Flexibility: Ability to work in a fast-paced environment with changing priorities.
• Positive Attitude: Maintains a positive attitude even in challenging situations.
• Continuous Learning: Committed to ongoing learning and professional development.

MINIMUM ESSENTIAL QUALIFICATIONS:

• Matric
• Tertiary Qualification (Advantageous)
• Previous Litigation experience (Advantageous)
• Must have excellent communication skills in English & proficient in Afrikaans (Essential)
• Must possess a strong sense of confidentiality;excellent time management skills coupled with a sense of urgency
• Must possess exceptional administration and typing skills in this admin intensive role
• Must be flexible in fulfilling duties assigned with excellent organisational and problem solving skills
• Possess a can do attitude with fine attention to detail demonstrating a high level of professionalism
• Computer proficiency: MS Office Packages (Office 365 Outlook Word & Excel) & MS Teams
• Duties include: Front Office duties client liaison diary management file management preparation of legal documentation and streamline office processes
• Own reliable vehicle & valid Drivers Licence (no endorsements)
• Available to start immediately (Advantageous)

SALARY ON OFFER: R8 000.00 Per month

Position is office based in Millpark Port Elizabeth