Office Secretary
Office Secretary
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Job Description
Job Summary:
The Office Secretary provides essential administrative and clerical support to ensure efficient office operations. This role manages correspondence schedules records and other administrative duties to support management and staff. The ideal candidate is organized detail-oriented and possesses excellent communication skills.
Key Responsibilities:
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Manage incoming and outgoing correspondence emails and phone calls professionally and promptly.
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Maintain and organize files records and documents for easy retrieval and reference.
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Schedule appointments meetings and conferences including preparation of agendas and meeting materials.
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Prepare reports presentations and official documents as requested by management.
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Assist in drafting internal communications and memos.
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Coordinate with various departments to facilitate smooth office operations.
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Maintain office supplies and equipment ensuring availability and proper functioning.
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Handle confidential information with discretion and maintain security of office documents.
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Provide support to HR finance and other departments with administrative tasks as needed.
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Ensure adherence to office policies procedures and standards.
Qualifications & Skills:
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High school diploma or equivalent; a Bachelors degree in Business Administration or related field preferred.
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Proven experience as a secretary administrative assistant or similar role.
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Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
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Strong organizational and time-management skills.
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Excellent written and verbal communication skills.
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Attention to detail reliability and discretion.
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Ability to multitask and work under pressure.
Competencies:
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Professional demeanor and strong interpersonal skills.
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Proactive and able to manage multiple responsibilities effectively.
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Customer-service oriented with a collaborative mindset.
Career Progression:
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Successful performance may lead to roles such as Senior Secretary Executive Assistant Office Administrator or Office Coordinator.
Employment Type
Full Time
