Administrative Assistant - Student Law Office

A national leader in experiential and interdisciplinary legal education the University of Denver Sturm College of Law is widely regarded as one of the nations most innovative and ascendant law schools. The law school features an outstanding and diverse student body a community of nationally recognized scholar-teachers an accomplished and highly professional staff and roughly 17000 alumni who have achieved careers of distinction in law business government public interest and other professional domains. Located in a beautiful and economically vibrant metropolitan area the Sturm College of Law supports a full-time JD program a part-time weekend JD program a range of pioneering Masters programs and a set of esteemed specialty programs including a nationally recognized clinical program.

A national innovator and leader in clinical legal education the clinical program at the Sturm College of Law referred to as the Student Law Office supports clinics in the fields of advancing social change civil litigation civil rights community economic development criminal law environmental law and immigration law and policy. The law schools clinical programs provide opportunities for law students to be trained to become highly competent and ethical lawyers through faculty supervision and real-life client representation.

Position Summary

The Administrative Assistant III supports the Clinical Director and Clinical Program Manager in the day-to-day operations of the Student Law Office (SLO)/Clinical Programs including invoicing purchasing and expense reconciliation; client and case/matter support; and general administrative support to ensure smooth operations of the SLO and compliance with both academic and legal practice standards.

Essential Functions

Invoicing Purchasing and Expense Reconciliation

• Responsible for preparing all invoices and expense reimbursements for payment utilizing Banner and Concur
• Interacts with Purchasing Accounting and vendors as needed to complete the payment process
• Responsible for clinic purchasing card purchases and retaining receipts
• Assists with the credit card statement reconciliation

Clients and Case/Matter Support

• Works with members of the public seeking legal assistance including conducting clinic intake interviews over the telephone or in person in the office
• Responsible for adding and removing faculty and students from client management systems programs and drives
• Prepares physical and electronic client files and maintains accurate case assignments and case logs
• Opens and closes cases/matters for each clinic
• Runs conflict checks
• Assists Clinical Program Manager with record retention and file destruction per Student Law Office policy and legal requirements
• Manages legal mail and other sensitive correspondence

Administrative Support

• Greets visitors and clients answers incoming calls and emails manages client intake forms and provides referrals.
• Assists in all facets of student recruitment and orientation planning including processing applications scheduling interviews conducting tours room reservations food orders A/V requests parking passes
• Assists with client-related travel and faculty conference travel arrangements
• Assists with room assignments book orders data-entry equipment needs mail coordinating courier runs scheduling interpreters and service processors parking passes copying faxing scanning notarizing documents food orders supply ordering inventory and stocking
• Communicates with various departments and individuals including Ed Tech Registrars Office Library Bookstore Purchasing and others to meet the needs of the SLO faculty staff and students
• Maintains and updates the clinic forms and ensures forms are available to students and faculty
• Other duties as assigned to assist the Student Law Office

Knowledge Skills and Abilities

• Demonstrated ability to work independently and with limited supervision
• Ability to function in a high-paced collaborative work environment
• Strong customer/client-service orientation
• Ability to prioritize workload in an efficient manner
• Ability to take and receive direction
• Ability to handle multiple tasks simultaneously under time constraints
• Proficiency with relevant technologies including Microsoft Office suite (e.g. Word Excel Teams PowerPoint); ability to gain proficiency in case management systems and other systems such as Qualtrics Banner Canvas Practice Master MyCase Clio Lexis-Nexis
• Strong attention to detail
• A sensitive and nonjudgmental approach to people seeking legal assistance who may be experiencing mental or emotional distress
• Excellent oral and written communication skills

Required Qualifications

• Bachelors degree (BA) from a four-year college or university or equivalent training and experience
• One to two years of experience in a legal non-profit public interest community service or higher education office environment providing administrative or coordination support
• Ability to read speak and write fluently in both English and Spanish

Preferred Qualifications

• Knowledge of CLIO Qualtrics Banner Canvas Practice Master MyCase Lexis-Nexis

Working Environment

• Standard office environment
• Noise level is quiet to moderate
• Eligible for hybrid work

Physical Activities

• Ability to work in front of a computer for an extended period
• Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday 8:30 a.m. - 5:00 p.m. In accordance with the Universitys flexible work policy this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline
For consideration please submit your application materials by 4:00 p.m. (MST) September 12 2025.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 7.

Hourly Range:
The hourly range for the position is $24.00-$27.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.