TITLE: SECRETARY TO THEDIRECTOR OF STUDENT SERVICES AND PERSONNEL

REPORTS TO:DIRECTOR OF STUDENT SERVICES AND PERSONNEL

QUALIFICATIONS:

Class Code 7762

High School diploma GED Certificate

Must meet the requirements of a criminal records check as specified by Kentucky State

Must meet health requirements as specified in district personnel

BASIC FUNCTION:

Perform a wide variety of specialized and responsible secretarial and administrative support duties for an Assistant Superintendent; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility.

ABILITY TO:

Perform secretarial and administrative assistance duties.

Read interpret apply and explain rules regulations policies and procedures. Type at an acceptable rate of speed.

Take and transcribe dictation at an acceptable rate of speed. Work independently with little direction.

Establish and maintain effective working relationships with others. Meet schedules and time lines.

Prepare reports by gathering and organizing data from a variety of sources. Work confidentially with discretion.

Analyze situations accurately and adopt an effective course of action. Communicate effectively both orally and in writing.

Work efficiently with many interruptions.

Operate a variety of office equipment including computer terminals calculator typewriter copiers and dictation equipment.

Make arrangements for meetings and conferences. Maintain a variety of files records and logs.

Plan and organize work.

Provide work direction to others as assigned.

REPRESENTATIVE DUTIES:

Perform a wide variety of specialized and responsible duties independently in support of functions delegated to an assigned Assistant Superintendent; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate.

Coordinate communication between the administrator and District personnel students educational institutions vendors other outside organizations and the public; obtain and provide information coordinate activities and resolve problems.

Research review check correct and compile a variety of information; verify data for accuracy completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.

Prepare and maintain a variety of records logs and files including information of a confidential nature; maintain confidentiality of information and records.

Maintain job postings on KDE website as required by regulations.

Perform assigned duties related to the collection receipting and depositing of funds and the reconciliation of those funds.

Maintainpersonnel folders for all employees as required by KDE regulations.

Schedule meetings conferences and appointments for assigned administrator; maintain administrators calendar; arrange travel accommodations as necessary.

Compile information and data for a variety of reports; organize type and print reports and other written materials related to assigned office functions.

Respond to requests for information from students staff and the general public regarding District programs policies procedures and regulations.

Type a wide variety of materials such as correspondence reports contracts forms applications memoranda and other documents.

Prepare correspondence and memoranda independently or from oral instructions.

Operate a computer terminal and microcomputer to maintain records and generate reports lists and other materials; utilize word processing and other software as required.

Receive process and route mail; order issue and maintain department supplies forms and equipment.

Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established time lines procedures and standards of quality.

Perform related duties as assigned.

EVALUATION: Evaluation will be in accordance with the boards policy on evaluation of classified employees.

TERMS OF EMPLOYMENT:

Work year as stated in contract and designated by current school calendar and board

Salary commensurate with adopted hourly personnel salary (Level 2 Category A)

Sick leave emergency leave personal leave and holidays as stated in board policy.

Required Experience:

Director