Proposal Coordinator
Proposal Coordinator
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Job Description
Job Description
PROPOSAL COORDINATOR
Type: In-OfficePermanent PositionCalgary AB
About Our Client
Are you a deadline-driven proposal professional with a knack for coordination and a passion for quality
Were working with a well-respected organization in Calgary that is seeking a Proposal Coordinator to join their collaborative and high-performing team. If you thrive under pressure enjoy managing moving parts and have a sharp eye for detail this opportunity could be a perfect fit.
The Opportunity
This team supports multi-disciplinary professionals in producing strategic polished and compliant proposals across a variety of sectors including infrastructure municipal services engineering and planning. The Proposal Coordinator is central to the success of the proposal lifecyclefrom reviewing complex RFPs to pulling together contributions from technical teams and meeting strict deadlines with excellence.
Youll work alongside a responsive and collaborative team that values continuous development mentorship and creativity. This is a fast-paced environment with diverse projects and the chance to make a visible impact.
Key Responsibilities:
- Review and summarize RFP/RFQ requirements for internal teams
- Create proposal workplans and timelines managing deadlines and deliverables
- Coordinate contributions from technical writers project managers and designers
- Facilitate proposal meetings to align teams and track progress
- Format proofread and finalize documents for submission
- Maintain and update proposal content libraries (resumes project sheets templates)
- Ensure brand formatting and editorial consistency across all submissions
- Support post-submission debriefs and track success metrics
Qualifications:
- 3 years of experience coordinating proposals in a multi-partner or technical environment
- Strong working knowledge of the RFP process and proposal lifecycle
- Excellent attention to detail with advanced proofreading and document formatting skills
- Post-secondary education in communications marketing business admin or related fieldor equivalent experience
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint); experience with templates is a must
- Adobe Creative Suite experience is an asset but not required
- Familiarity with AEC (Architecture Engineering Construction) or municipal procurement is a bonus
- Strong communication and relationship-building skillsyoure confident coordinating inputs from a wide range of stakeholders
- Deadline-driven with the ability to juggle competing priorities
- Confident taking initiative and solving problems independently
- Ability to translate technical content into client-focused messaging
- Collaborative mindset with a high degree of adaptability
- A passion for producing high-quality work and contributing to team wins
Apply Today
Click Apply to submit your resume and take the next step in your career!
About Us
Executrade is one of Western Canadas most comprehensive full-service recruitment firms with over 50 years of expertise in connecting talented professionals with leading organizations.
We are proud to apply principles of diversity equity and inclusion in all our recruitment practices ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent fostering workplace cultures that thrive on innovation collaboration and respect.
In accordance with Canadian immigration laws priority will be given to Canadian citizens and permanent residents. Learn more:.
Required Experience:
IC
Employment Type
Full-Time
